When planning and executing an event, it is important to be efficient and keep things running as smoothly as possible. The following 10 tips will save you from many headaches.
Advice and best practices
Here you can find articles and tutorials to help you in practically every aspect of meeting and event planning. These articles are written by our awesome PYM community members and industry experts.
State of the industry
Not finding what you need, let us know and we will point you in the right direction.
Unmanned aerial vehicles (UAVs) have been around for a lot longer than most people realize. The first drones were used by the Austrian military in their attack on Venice in 1849. Quadcopters have been around since 1920. Mini-drones and quadcopters have been used for photography for almost a decade. As drones have come down in […]
It’s easy to get entangled with the logistics of the daily grind and the meeting industry can be a fickle mistress when it comes to career moves. There aren’t a lot of such options, but the good news is that there are more than you think.
Plan Your Meetings is pleased to offer a free, interactive U.S. map showing state-by-state gun laws as they relate to meeting and event venues.
Third-party procurement models have been popular in Europe for some time and are now appearing increasingly in North America. Here are some tips to avoid the associated pitfalls.
Meeting professionals should recognize that guns at meetings are not a problem for everyone.
It is not that difficult to be inclusive of vegans at your event. Follow these simple tips and guidelines to ease the process.
All the cool kids jump ship from a social media platform once it gets too mainstream or too corporatized. Friendster > MySpace > Facebook > Twitter > Tumblr > Snapchat, and on and on… As a result, investing too much time and resources into developing your presence on such sites can turn into a gut […]
There are certainly occasions when armed event security is necessary—and when such security is a hindrance.
There’s a good reason why conflict and collaboration go hand in hand. Always agreeing might be your default when you lack confidence in your idea and want to save face, however, it functions more as a one-way street to boring town. How can innovative ideas find their feet when there’s only room for same-same? For […]
As meeting planners or suppliers, some of you probably have a home office like I do. The IRS now offers a simplified method to give you a tax deduction for it. You might have heard something about the home office deduction in the past. And you may think this might lead to increasing your chances […]
Event professionals who are active on social media have made great connections and engaged in some interesting peer-to-peer interactions over the years. Meanwhile, beBee seems to be a well-kept secret among eventprofs, and is picking up steam in other industries.
The meeting industry is one of the most metric-driven sectors ever–and that can have powerful implications for your career.
A look at real-world examples of how virtual reality is currently being used in the meeting and event industry.
Legally, the question of a planner’s liability really comes down to identifying the organizer’s “duty of care” regarding firearms at the event.
Recognizing your team’s efforts is one of the best ways to keep them motivated, as they chase those business wins both big and small!
You’re responsible for the safety of meeting and event attendees. So what are you doing about guns on site?
Here are six common event planning mistakes that can negatively impact your budgets…and tips on how to avoid them.
Working with the media to publicize your event is easier than it seems—you just need to know some important rules.
Essential firearms terminology for planners
Now’s your chance to get involved with the co-creation of this year’s fun, advocacy-backed GMID anthem!
Can the results that have been generated through business-to-consumer marketing (B2C) be replicated when marketing to businesses? The answer to this question is far more complex than anticipated: It depends.
Building buy-in and more importantly, meeting the expectations of your stakeholders is an extremely delicate balancing act.
In November, the Corinthia Hotel London welcomed Dr. Tara Swart for a world-first, yearlong term as neuroscientist in residence.
Second-tier cities may be smaller in size, but are larger in charm and attentiveness.
Tips for providing on site staff/volunteer orientation
Pay it forward for the best holiday gift ever. Regardless of your tenure or title you’ve already invested a great deal of time and energy into becoming an industry professional—and now is the time to give back.
In order to get the 5 P’s right, there is one foundational strategic action that must be taken. It is to question your assumptions.
Periods of uncertainty also create anxiety for employees. In the corporate world, town halls and executive briefings to address employee concerns directly are far more likely to be beneficial than comfort animals. Corporate event planners can play a vital role in organizing these interactive meetings.
Some Christmas event themes are so popular that there is a tendency to repeat them year after year. There is nothing wrong with that, but regular attendees would also welcome something new. So, here are some fresh ideas to breathe new life into popular themes.
Meteorologists are now playing a vital part of planning outdoor concerts and events in order to prevent tragedies.
Event planners who want to add the “wow” factor to conference, corporate event, meeting and event marketing can find inspiration from viral marketing campaigns. Viral marketing engages audiences in unexpected ways and creates a buzz to encourage people to share their experiences with others. Here are six takeaways for event professionals. 1. Develop clarity about […]
Along with the thanks given around the dinner table, wouldn’t this be a good time to send out a note of thanksgiving to your mentor?
The last 2016 issue of Plan Your Meetings is now online and, for the first time ever, includes the complete Meetings Outlook report of MPI’s quarterly survey.
You should mindfully list people that provide a full-spectrum, in-depth assessment in broad brush strokes of who you are, how you operate, what you do and how you do it.
Here are some tips to ensure that your hybrid event does not turn into a “snoozefest.”
The German Convention Bureau provides a glimpse into the meeting room of the future.
Every new safety and security incident is a wake-up call for meeting and event professionals. The bottom line is that events and event venues can be vulnerable.
Top ‘harmless’ résumé lies that can cause big-time hurt–and how to address them.
Our meetings should be considerate of people with food allergies—because it’s the right thing to do and because of the growing risk of liability for failing to do so.
Six favorite after-hours activities for groups in fall.
At PYM LIVE New York, an executive assistant who planned several of her company’s meetings shared her biggest challenge: finding time to work more efficiently. With so many meetings coming in at the last minute, her boss suggested that she look into giving some planning tasks to an outside contractor.
Your reputation—and people’s lives—are riding on your preparedness for riots, protests, shooters and acts of terrorism. Do what you do best: Prepare.
Strategies to attract more attendees when your event marketing efforts don’t seem to be paying off.
The use of robots in the hospitality industry is playing out full-scale in Japan’s Nagasaki Prefecture, an enormous theme park dedicated to imperial Holland, which is host to the Henn-na Hotel (literal meaning: Strange Hotel), the world’s first hotel staffed by robots.
From planner-supplier relationships, AV management and safety, here are more industry challenges and solutions.
Failure is not something we are taught to embrace. It’s something that we have to deal with because this is life, and life is full of failures. But what smart careerists do to handle failure is something akin to taking hay and spinning it into gold.
Four top apps for planning your next meeting–along with video overviews to help you get started.
With IMEX America coming up (Oct. 18-20), meeting planners that have participated in the event’s hosted buyer programs share best practices and other essential advice so you can make the most of your time there.
The No. 1 problem meeting planners have today is getting hoteliers to respond to their requests for proposal (RFPs).
New U.S. overtime rules may cost meeting professionals, corporate attendees and exhibiting companies more money to have a presence at events held over holidays and weekends.
Sporting events are a huge draw. Here are 5 ways to build excitement at corporate events using sports-related components.
Within 24 hours of an event’s cancellation, King, El Gazzar and Kaufman sent out a press release announcing that they’d be repurposing many of the keynote speakers for a new experience they called Ctrl+Alt+Del (#ctrlaltdel).
If you want to get meeting planners and other event industry professionals worked up about a topic, bring up Requests for Proposals (RFPs). Controversy can arise whether one is using a highly structured, formal process or sending out a simple email request.
To keep the RFP process ethical and hassle free, here are some land mines to avoid.
A cover letter should emotionally connect the reader to your experience in a way that shows why you are the perfect candidate for the job.
Successful fundraising is all about connections—connecting donors with the mission; sharing stories about how donors’ gifts directly impact the mission. Successful organizations share stories about their needs, the benefits and an example of how donations make a difference in fulfilling the mission. The really savvy fundraisers will follow up with key stakeholders as to the direct impact their gifts provided to the organization. We featured our stories in our thank you letters.
Hosting or attending a business dinner may be fairly simple in your own county, but one overseas could be a different story. Unfamiliar surroundings mixed with cultural differences can lead to simple misunderstandings that can easily offend or upset, and ultimately diminish business relationships. But with a bit of homework avoiding offending your dinner guests when traveling on business needn’t be difficult.
Given that surcharges and fees amount to a $2.5 billion revenue line to the hotel industry, I don’t see them going away any time soon. It’s going to take more than a battle cry of “transparency!” to get hotels, venues and suppliers to turn their backs on that kind of income.
In order to plan an effective meeting, you need to understand why it’s happening and what would make it successful. That’s where your meeting stakeholders come in.
Event organizers are sitting on goldmines of content that can be turned into digital assets that will help them in the future to increase event registration and to build a bigger audience online. Here are three ways to get this done.
It is no secret that while the meeting and event industry is a female-dominated profession, senior positions still tend to go to males. Keynote speakers, judges and panelists also tend to be male…white male. While the issue of male/female diversity has been explored from time to time, we tiptoe around the issue of racial diversity […]
The rules of association engagement are changing. If you want your local chapter to thrive, think about decentralizing control. Associations large and small find it increasingly difficult to get members to make the long-term commitments traditional chapter leadership positions require.
Determining best practices for service charges, gratuities and tips continues to be an area of confusion in the event and meeting industry.
Expert Sandro Forte shares wisdom on sleuthing the right speaker for your meeting or event.
The real-world application of augmented reality in pop culture has officially begun thanks to Pokémon Go–and it will impact the meeting and event industry.
So you don’t have the budget, time and/or inclination to set up a costly live online video stream of your event. So what. Free and inexpensive solutions abound that utilize hardware you’ve already got.