At PYM LIVE New York, an executive assistant who planned several of her company’s meetings shared her biggest challenge: finding time to work more efficiently. With so many meetings coming in at the last minute, her boss suggested that she look into giving some planning tasks to an outside contractor.
Advice and best practices
Here you can find articles and tutorials to help you in practically every aspect of meeting and event planning. These articles are written by our awesome PYM community members and industry experts.
State of the industry
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Your reputation—and people’s lives—are riding on your preparedness for riots, protests, shooters and acts of terrorism. Do what you do best: Prepare.
Strategies to attract more attendees when your event marketing efforts don’t seem to be paying off.
The use of robots in the hospitality industry is playing out full-scale in Japan’s Nagasaki Prefecture, an enormous theme park dedicated to imperial Holland, which is host to the Henn-na Hotel (literal meaning: Strange Hotel), the world’s first hotel staffed by robots.
From planner-supplier relationships, AV management and safety, here are more industry challenges and solutions.
Failure is not something we are taught to embrace. It’s something that we have to deal with because this is life, and life is full of failures. But what smart careerists do to handle failure is something akin to taking hay and spinning it into gold.
Four top apps for planning your next meeting–along with video overviews to help you get started.
Working with the media to publicize your event is easier than it seems—you just need to know some important rules.
Can the results that have been generated through business-to-consumer marketing (B2C) be replicated when marketing to businesses? The answer to this question is far more complex than anticipated: It depends.
With IMEX America coming up (Oct. 18-20), meeting planners that have participated in the event’s hosted buyer programs share best practices and other essential advice so you can make the most of your time there.
The No. 1 problem meeting planners have today is getting hoteliers to respond to their requests for proposal (RFPs).
New U.S. overtime rules may cost meeting professionals, corporate attendees and exhibiting companies more money to have a presence at events held over holidays and weekends.
Sporting events are a huge draw. Here are 5 ways to build excitement at corporate events using sports-related components.
Within 24 hours of an event’s cancellation, King, El Gazzar and Kaufman sent out a press release announcing that they’d be repurposing many of the keynote speakers for a new experience they called Ctrl+Alt+Del (#ctrlaltdel).
If you want to get meeting planners and other event industry professionals worked up about a topic, bring up Requests for Proposals (RFPs). Controversy can arise whether one is using a highly structured, formal process or sending out a simple email request.
To keep the RFP process ethical and hassle free, here are some land mines to avoid.
A cover letter should emotionally connect the reader to your experience in a way that shows why you are the perfect candidate for the job.
Successful fundraising is all about connections—connecting donors with the mission; sharing stories about how donors’ gifts directly impact the mission. Successful organizations share stories about their needs, the benefits and an example of how donations make a difference in fulfilling the mission. The really savvy fundraisers will follow up with key stakeholders as to the direct impact their gifts provided to the organization. We featured our stories in our thank you letters.
Hosting or attending a business dinner may be fairly simple in your own county, but one overseas could be a different story. Unfamiliar surroundings mixed with cultural differences can lead to simple misunderstandings that can easily offend or upset, and ultimately diminish business relationships. But with a bit of homework avoiding offending your dinner guests when traveling on business needn’t be difficult.
Given that surcharges and fees amount to a $2.5 billion revenue line to the hotel industry, I don’t see them going away any time soon. It’s going to take more than a battle cry of “transparency!” to get hotels, venues and suppliers to turn their backs on that kind of income.
In order to plan an effective meeting, you need to understand why it’s happening and what would make it successful. That’s where your meeting stakeholders come in.
Event organizers are sitting on goldmines of content that can be turned into digital assets that will help them in the future to increase event registration and to build a bigger audience online. Here are three ways to get this done.
It is no secret that while the meeting and event industry is a female-dominated profession, senior positions still tend to go to males. Keynote speakers, judges and panelists also tend to be male…white male. While the issue of male/female diversity has been explored from time to time, we tiptoe around the issue of racial diversity […]
The rules of association engagement are changing. If you want your local chapter to thrive, think about decentralizing control. Associations large and small find it increasingly difficult to get members to make the long-term commitments traditional chapter leadership positions require.
Determining best practices for service charges, gratuities and tips continues to be an area of confusion in the event and meeting industry.
Expert Sandro Forte shares wisdom on sleuthing the right speaker for your meeting or event.
The real-world application of augmented reality in pop culture has officially begun thanks to Pokémon Go–and it will impact the meeting and event industry.
So you don’t have the budget, time and/or inclination to set up a costly live online video stream of your event. So what. Free and inexpensive solutions abound that utilize hardware you’ve already got.
Tips to keep your LinkedIn profile optimized and easy to find.
Guerilla marketing is unexpected, memorable and fun. Here are 8 tips for designing great guerrilla marketing events!
Did you realize there are 33 essential skills you must master to be an efficient and effective event organizer? Here’s a preview of PYM’s newest educational series.
Tips from Sandro Forte, a founder member of the Professional Speakers Association, on how to find the proper speaker for the goal of your meeting.
A résumé reboot means keeping your document current, whether you are actively looking or not. Résumés are vibrant, active documents that keep you on track to your career destination. Here are some immediate things you can do to keep your document up to date and forward-facing.
Scenes from MPI’s 2016 World Education Congress filmed in spherical 360-degree video.
Planners asking speakers to present at an event–for free–is nothing new in the industry, but the topic is getting more consideration as of late. In those discussions, some common threads are emerging, but it is clear that the industry is divided on this issue. Here are some scenarios and ideas that you may have encountered and how best to manage them.
Content curation and aggregation is one way to extend the life of social media updates and posts. Fortunately, a number of tools are available to aggregate content quickly and easily and present it in an attractive format.
While free or low-cost live-streaming apps are not replacements for high-quality streaming services, they can be powerful tools in the event planner’s toolbox. Here are just a few uses to get your mind going.
Twitter has become an incredibly effective way to promote your event and engage with your audience. And if you listen closely to the conversations, you’ll learn a lot about both your industry and the people involved in it. Armed with that information, you’ll be on the road to holding a better event.
Traditional learning has the instructor teaching concepts in class and the students applying those concepts on their own, often through homework exercises. In a “flipped classroom” the students learn the concepts at home, usually through engaging videos, and use in-class time for applying those concepts through exercises, discussions and the like.
While there are many talented event organizers out there, fewer are comfortable with the tools available that make it possible to become a thought leader and to build a personal professional brand that employers and clients will be attracted to. Here are three ways to help them do just that via LinkedIn.
While you’re likely to see an ever-increasing number of Cardboard-style VR viewers at meetings and events and being given away at trade shows in the next six, 12, 18 months, it’s important to realize that what you should be focusing on is becoming comfortable with VR—and then learning VR content creation strategy and execution.
What’s the most trendy conference giveaway? Google Cardboard-style virtual reality (VR) viewers that fold flat for travel, are easy to assemble, use your smartphone as the screen and advertise your conference or company’s brand. In case you haven’t seen them before, here’s an example of how they’re being branded for conferences, courtesy the Future of […]
How would your career and life be if you had the ability to tackle problems and challenges as they arise? What would it feel like to engage in conceptual thinking whenever you wanted or needed to? What if you had a sense of control and ease about each day? If all these components were a part of your life, you would be living in “real time.”
From brown to green: Change the environmental color of your meetings with these real-world tips.
It’s a professional fundraiser’s greatest nightmare. You’re standing in front of a group of 200 people at your fundraising auction and no one is bidding on anything. This actually happened to me. If we had held the auction at a funeral, it would have been livelier and just as productive.
Gather even the most experienced event planners together and there is one subject on which they are bound to agree. Whether it’s a birthday party, family reunion or wedding, planning events that involve family members can be much more challenging than planning client events. This seems to be the case even when the client events are larger and more complex.
What would it be like if you could recharge yourself like a rechargeable battery? What if you could have that old zip and zest, or a twinkle in your eye when you came into work? What if you could have the stamina to put in a full workday but still leave with lots of energy?
Discriminatory laws & meetings – As with many things in our industry, it will continue to rear its ugly head in various forms.
Last month, I spoke to the MPI Philadelphia Area Chapter’s Educational Institute, and one of the recurring themes that I heard during that presentation and in follow-up discussions is that a whole lot of meeting professionals feel stuck in their careers. Sometimes, there simply isn’t anywhere to go up; other times, BossZilla is standing in […]
Team-building activities can be an essential part of creating a stronger bond amongst co-workers and an effective way of boosting productivity. Here are 7 tips for next-level team-building events.
Want some heady, thoroughly accessible yet detailed deep background of human hospitality, its evolution and reach? It sure looks like the free course The Geopolitics of Hospitality will help sate your hunger for knowledge.
What could be worse than planning an outdoor gala in Florida with its unpredictable afternoon rains, swarming mosquitos and humidity heavy enough to melt coifs in seconds? “Our auctioneer is drunk,” my assistant said.
When attendees typically participate in a number of special events and galas, it’s important to “spice up” menus and add some variety. Replacing or supplementing traditional seasonal dishes such as turkey with classic entrées is the added touch that guests will appreciate.
How and where should you promote your event so the attendees you desire can discover it? Let’s take a look at some event website and search engine optimization (SEO) best practices—you want your attendees to find your event easily and through search channels they’re already familiar with.
According to a new study out of London, there’s now scientific proof of the positive biological response to live music—reduction in the stress hormone cortisol.
U.S. business travel will continue to grow only moderately in 2016 as global uncertainty looms. This is one of the key findings from the GBTA BTI Outlook – United States 2016 Q1, a report by the GBTA Foundation.
As an industry, we are in charge of planning professional development for others. But when it comes to our own professional development, many meeting industry professionals don’t understand the application to their own careers.
April 2016: Hotel openings, renovations, expansions
Watch the World Travel & Tourism Council Global Summit streaming live today
April 2016: Meeting industry hires & promotions
If spring cleaning seems like too big a task for you, maybe it’s time to adopt some new strategies to the annual ritual.
Orlando-based Wade and Barbara West are co-owners of the American Fundraising Association, a nonprofit organization specializing in fundraising auctions. I sat down with the Wests, former television news anchors who have more than 1,800 fundraising auctions under their belt, to hear their thoughts about common mistakes made at fundraising auctions.
Whether the sessions were logged as pieces of SXSW Interactive, Film, Music or Convergence, you can now catch up on some of the best offerings from this year’s iconic mega event.
There are many joys to living with a meeting planner—and some oddities. In living with a meeting planner, here are some of the things I’ve learned as well as some of the things I’ve learned to avoid.
If you get a group of event planners talking about the challenges in the industry for long enough, Wi-Fi charges is one topic that is sure to eventually come up. Few things frustrate event planners more than booking a venue and paying “extra” for Wi-Fi. The perception is that the infrastructure is already in place. Groups don’t have to pay extra for local telephone calls or cable TV. So what’s behind those Wi-Fi charges?
SongDivison’s community co-created anthem for Global Meetings Industry Day (GMID) is released! Listen to it and read about the anthem, its intent & future.
10 intriguing and inspirational (possibly frightening) takeaways from virtual reality-related presentations at SXSW 2016.