When a recruiter comes knocking, this is the time to at least open your mind to new possibilities—even if you don’t plan on leaving your current position.
Advice and best practices
Here you can find articles and tutorials to help you in practically every aspect of meeting and event planning. These articles are written by our awesome PYM community members and industry experts.
State of the industry
Not finding what you need, let us know and we will point you in the right direction.
Re-evaluating two industry practices: asking for RFPs with detailed creative briefs and asking speakers and trainers to work for free “to gain exposure.”
A speaker’s perspective: Working with a good meeting planner versus not
Taking weather for chance during your event is risky. Having accurate, real-time lightning weather information is critical to ensure attendee safety and event success.
From order takers to trusted advisors: How to make your in-house event team more valuable to your clients.
This is a letter I’ve wanted to write to you, but never have gotten around to doing. Now that I’ve written it, I might not send it. I’m not very visible to you for most of the year; you only see me at the annual meeting and perhaps a couple of quarterly meetings. I’m a meeting professional with your trade association, working year-round to ensure that your time and monetary investment in being a member pays off for you.
Last week saw headlines about the destruction and flooding due to Hurricane Harvey in Texas and the monsoons in Mumbai. These events are an important reminder for event planners that disaster can strike anywhere and at any time.
Update from Gabe Garza, president of the MPI Houston Area Chapter, in the midst of Hurricane Harvey and the resulting flood.
Here, we explore five tips for speaking confidently and persuasively with undecided stakeholders to help you realize your vision.
Exploring the challenges planners face when seeking to include live music in an event’s schedule and the state of the festival scene in the U.S.
Get outdoors for easy and fun ways to engage your group and create a setting that builds lasting connections.
Google Event Search and how you can harness its power for event marketing
These five tips will put you on the path to delivering a rock solid, controlled and insightful financial presentation to execs.
Follow this framework and you’ll be on the path to hosting a successful event.
10 tips to help you be mindful of duty of care related to alcohol consumption and the consequences when running corporate events.
Want to bring in the cash, attract clients with ease and network like a ninja? Here are seven essential event planning tips to consider when organizing small business events.
The top six platform-agnostic apps for meeting and event professionals.
Let’s take some time to dig into the latest and greatest when it comes to getting our audiences engaged in the conversation.
Within these cost-saving tips, you’ll find some ideas that can act like a sun-filled glass of Florida orange juice—bright, eye opening and refreshing.
Under the guise of International Sushi Day, take a moment to luxuriate in the delicacy and pick up some sushi knowledge nuggets.
With soft targets becoming increasingly vulnerable to attacks it is extremely important for event planners to heighten their vigilance.
By coordinating energizing group activities to facilitate connections, or incorporating the scenic outdoors to create a memorable event, planners are using distinctive experiences to ensure the success of their meetings and create a lasting impact for their attendees.
There remains a litany of opportunities for meeting and event professionals to receive education and valuable networking throughout the duration of this year.
When planning and executing an event, it is important to be efficient and keep things running as smoothly as possible. The following 10 tips will save you from many headaches.
Unmanned aerial vehicles (UAVs) have been around for a lot longer than most people realize. The first drones were used by the Austrian military in their attack on Venice in 1849. Quadcopters have been around since 1920. Mini-drones and quadcopters have been used for photography for almost a decade. As drones have come down in […]
It’s easy to get entangled with the logistics of the daily grind and the meeting industry can be a fickle mistress when it comes to career moves. There aren’t a lot of such options, but the good news is that there are more than you think.
Plan Your Meetings is pleased to offer a free, interactive U.S. map showing state-by-state gun laws as they relate to meeting and event venues.
Third-party procurement models have been popular in Europe for some time and are now appearing increasingly in North America. Here are some tips to avoid the associated pitfalls.
Meeting professionals should recognize that guns at meetings are not a problem for everyone.
It is not that difficult to be inclusive of vegans at your event. Follow these simple tips and guidelines to ease the process.
All the cool kids jump ship from a social media platform once it gets too mainstream or too corporatized. Friendster > MySpace > Facebook > Twitter > Tumblr > Snapchat, and on and on… As a result, investing too much time and resources into developing your presence on such sites can turn into a gut […]
There are certainly occasions when armed event security is necessary—and when such security is a hindrance.
There’s a good reason why conflict and collaboration go hand in hand. Always agreeing might be your default when you lack confidence in your idea and want to save face, however, it functions more as a one-way street to boring town. How can innovative ideas find their feet when there’s only room for same-same? For […]
As meeting planners or suppliers, some of you probably have a home office like I do. The IRS now offers a simplified method to give you a tax deduction for it. You might have heard something about the home office deduction in the past. And you may think this might lead to increasing your chances […]
Event professionals who are active on social media have made great connections and engaged in some interesting peer-to-peer interactions over the years. Meanwhile, beBee seems to be a well-kept secret among eventprofs, and is picking up steam in other industries.
The meeting industry is one of the most metric-driven sectors ever–and that can have powerful implications for your career.
A look at real-world examples of how virtual reality is currently being used in the meeting and event industry.
Legally, the question of a planner’s liability really comes down to identifying the organizer’s “duty of care” regarding firearms at the event.
Recognizing your team’s efforts is one of the best ways to keep them motivated, as they chase those business wins both big and small!
You’re responsible for the safety of meeting and event attendees. So what are you doing about guns on site?
Here are six common event planning mistakes that can negatively impact your budgets…and tips on how to avoid them.
Working with the media to publicize your event is easier than it seems—you just need to know some important rules.
Essential firearms terminology for planners
Now’s your chance to get involved with the co-creation of this year’s fun, advocacy-backed GMID anthem!
Can the results that have been generated through business-to-consumer marketing (B2C) be replicated when marketing to businesses? The answer to this question is far more complex than anticipated: It depends.
Building buy-in and more importantly, meeting the expectations of your stakeholders is an extremely delicate balancing act.
In November, the Corinthia Hotel London welcomed Dr. Tara Swart for a world-first, yearlong term as neuroscientist in residence.
Second-tier cities may be smaller in size, but are larger in charm and attentiveness.
Tips for providing on site staff/volunteer orientation
Pay it forward for the best holiday gift ever. Regardless of your tenure or title you’ve already invested a great deal of time and energy into becoming an industry professional—and now is the time to give back.
In order to get the 5 P’s right, there is one foundational strategic action that must be taken. It is to question your assumptions.
Periods of uncertainty also create anxiety for employees. In the corporate world, town halls and executive briefings to address employee concerns directly are far more likely to be beneficial than comfort animals. Corporate event planners can play a vital role in organizing these interactive meetings.
Some Christmas event themes are so popular that there is a tendency to repeat them year after year. There is nothing wrong with that, but regular attendees would also welcome something new. So, here are some fresh ideas to breathe new life into popular themes.
Meteorologists are now playing a vital part of planning outdoor concerts and events in order to prevent tragedies.
Event planners who want to add the “wow” factor to conference, corporate event, meeting and event marketing can find inspiration from viral marketing campaigns. Viral marketing engages audiences in unexpected ways and creates a buzz to encourage people to share their experiences with others. Here are six takeaways for event professionals. 1. Develop clarity about […]
Along with the thanks given around the dinner table, wouldn’t this be a good time to send out a note of thanksgiving to your mentor?
The last 2016 issue of Plan Your Meetings is now online and, for the first time ever, includes the complete Meetings Outlook report of MPI’s quarterly survey.
You should mindfully list people that provide a full-spectrum, in-depth assessment in broad brush strokes of who you are, how you operate, what you do and how you do it.
Here are some tips to ensure that your hybrid event does not turn into a “snoozefest.”
The German Convention Bureau provides a glimpse into the meeting room of the future.
Every new safety and security incident is a wake-up call for meeting and event professionals. The bottom line is that events and event venues can be vulnerable.
Top ‘harmless’ résumé lies that can cause big-time hurt–and how to address them.
Our meetings should be considerate of people with food allergies—because it’s the right thing to do and because of the growing risk of liability for failing to do so.
Six favorite after-hours activities for groups in fall.
At PYM LIVE New York, an executive assistant who planned several of her company’s meetings shared her biggest challenge: finding time to work more efficiently. With so many meetings coming in at the last minute, her boss suggested that she look into giving some planning tasks to an outside contractor.
Your reputation—and people’s lives—are riding on your preparedness for riots, protests, shooters and acts of terrorism. Do what you do best: Prepare.