Taking weather for chance during your event is risky. Having accurate, real-time lightning weather information is critical to ensure attendee safety and event success.
Looking for tips on risk management? This is the place!
Not finding what you need, let us know and we will point you in the right direction.
Last week saw headlines about the destruction and flooding due to Hurricane Harvey in Texas and the monsoons in Mumbai. These events are an important reminder for event planners that disaster can strike anywhere and at any time.
10 tips to help you be mindful of duty of care related to alcohol consumption and the consequences when running corporate events.
With soft targets becoming increasingly vulnerable to attacks it is extremely important for event planners to heighten their vigilance.
Plan Your Meetings is pleased to offer a free, interactive U.S. map showing state-by-state gun laws as they relate to meeting and event venues.
Meeting professionals should recognize that guns at meetings are not a problem for everyone.
There are certainly occasions when armed event security is necessary—and when such security is a hindrance.
Legally, the question of a planner’s liability really comes down to identifying the organizer’s “duty of care” regarding firearms at the event.
You’re responsible for the safety of meeting and event attendees. So what are you doing about guns on site?
Essential firearms terminology for planners
Meteorologists are now playing a vital part of planning outdoor concerts and events in order to prevent tragedies.
The last 2016 issue of Plan Your Meetings is now online and, for the first time ever, includes the complete Meetings Outlook report of MPI’s quarterly survey.
Every new safety and security incident is a wake-up call for meeting and event professionals. The bottom line is that events and event venues can be vulnerable.
Your reputation—and people’s lives—are riding on your preparedness for riots, protests, shooters and acts of terrorism. Do what you do best: Prepare.
Watch the World Travel & Tourism Council Global Summit streaming live today
Today’s meeting professionals need not worry about zombies, but there’s no time like now to implement your own plan of action for emergency situations.
What are we learning ? Expect zero privacy in any of your electronic communications.
If you’re like most planners, this isn’t only a scary topic but a necessary discussion that takes us into unknown territory.
As planners, we’re more prepared than most others for just about anything that life in the meeting universe throws our way. But what about hurricanes, plane crashes and bombs that go boom?
Despite your best efforts, an event can be hit by an emergency. So we asked experienced planners how they prepare for a worst-case scenario.
Here’s one way to classify intrusions and impediments to our workdays. Do you have a favorite?
Doing your homework — around weather, customs, politics and more — will ensure your event is memorable for all the right reasons.
Bottom line, nothing makes you feel more secure than having the right people in place to handle whatever comes up. Hiring security is one of the best ways to do that.
Emergency situations are unpreventable. Being caught unprepared is not. This checklist should put you on the right path.
Flood! Injury! Tornado! With all we’re responsible for, averting or minimizing a disaster is paramount.
It’s up to us to think of it all and be alert on-site. Risks are only a challenge if they get ahead of our preparedness.
Take a look at the five components of living in real time and realize that each is within your grasp.
In a PYM Google+ Hangout on Air just a week after the Boston Marathon bombing, our panel of meeting and event planners shared real-life case studies and discussed how to work with vendors and clients to develop plans, communication strategies and security measures planners should consider.
Flexibility is key. Consider drive time and a backup plan.
To quote columnist Harvey Mackay, “When you fail to plan – you plan to fail.”
Does this sound familiar? You’re facing an overwhelming amount of work and can’t possibly get it all done between now and when it’s due. You don’t have enough people (or anyone) to delegate to and you are overwhelmed. As if that’s not enough fun, I bet some of the events you’re being asked to plan […]
Here are five reasons why you should think things through in business and in life.
Do you have a risk-management plan? The Gaylord Opryland Hotel does, and it made an amazing difference when a mechanical explosion closed all 3,000 rooms.
Keeping the emphasis in focus creates meetings that warrant rave reviews.
Even extremely well-planned meetings can go horribly wrong. All it takes is one disgruntled attendee with a cell-phone video camera taping a team-building exercise out of context. Before you know it, that segment may be broadcast in prime time on “Nancy Grace” as an illustration of the wasteful extravagances of meetings. That’s exactly what happened […]
If the worst thing that has ever happened at one of your meetings is running out of coffee or having a piece of audiovisual equipment fail, then you should consider yourself very lucky — and long overdue for a more serious complication to occur. Every day, meeting planners grapple with a variety of crisis or […]
Everyone makes mistakes. In the events industry, it’s how—and how quickly—you “fix it” that counts. Serenity J. Knutson found plenty of industry pros who aren’t afraid to bare their blunders, and here, in Part III of a series, we bring you their stories, along with a few lessons to be learned…
When meeting industry veteran Ben Novack Jr. was killed last month in his hotel room during a conference his company was managing in Rye Brook, N.Y., it sent shockwaves through the industry. It also served as a wake-up call for planners to think about their own safety. From hotel room security precautions to the best course of working with local authorities and the media, here are insights from industry professionals about what planners should do in case of an emergency…
Everyone makes mistakes. In the events industry, it’s how — and how quickly — you “fix it” that counts. Serenity J. Knutson found plenty of industry pros who aren’t afraid to bare their blunders, and here, in Part II of a series, we bring you their stories, along with a few lessons to be learned.
Everyone makes mistakes. In the events industry, it’s how—and how quickly—you “fix it” that counts. Serenity J. Knutson found plenty of industry pros who aren’t afraid to bare their blunders, and here, in Part I of a series, we bring you their stories, along with a few lessons to be learned.
Over the last eight years, the meeting, travel and tourism industry has experienced a number of global incidents that have put crisis management plans to the test. From crises such as 9/11 and the current influenza A subtype H1N1 outbreak (“swine flu”), meeting planners have learned how to enact last-minute contingency plans. These unexpected events […]
You’ve secured a venue, contracted vendors and selected a menu, but have you considered the safety of your guests? If your idea of event security is the property’s uniformed security guard or a burly, suit-clad bouncer checking off names at the entrance, think again. While neither are bad options, they shouldn’t be your only ones.
In the wake of repeated natural disasters, meetings planners are being forced to think and act quickly and creatively to adapt to the industry’s changing circumstances.