At PYM LIVE New York, an executive assistant who planned several of her company’s meetings shared her biggest challenge: finding time to work more efficiently. With so many meetings coming in at the last minute, her boss suggested that she look into giving some planning tasks to an outside contractor.
From planner-supplier relationships, AV management and safety, here are more industry challenges and solutions.
The No. 1 problem meeting planners have today is getting hoteliers to respond to their requests for proposal (RFPs).
Within 24 hours of an event’s cancellation, King, El Gazzar and Kaufman sent out a press release announcing that they’d be repurposing many of the keynote speakers for a new experience they called Ctrl+Alt+Del (#ctrlaltdel).
In order to plan an effective meeting, you need to understand why it’s happening and what would make it successful. That’s where your meeting stakeholders come in.
The rules of association engagement are changing. If you want your local chapter to thrive, think about decentralizing control. Associations large and small find it increasingly difficult to get members to make the long-term commitments traditional chapter leadership positions require.
Did you realize there are 33 essential skills you must master to be an efficient and effective event organizer? Here’s a preview of PYM’s newest educational series.
What’s the most trendy conference giveaway? Google Cardboard-style virtual reality (VR) viewers that fold flat for travel, are easy to assemble, use your smartphone as the screen and advertise your conference or company’s brand. In case you haven’t seen them before, here’s an example of how they’re being branded for conferences, courtesy the Future of […]
Do you have what it takes to plan a mega-event? Want to learn how the pros do it? Go behind the scenes of the Consumer Electronics Show with MPI’s Experiential Event series and you’ll gain 11 hours of hands-on training and a certificate in Experiential Marketing with an emphasis on trade show management.
Because Catchboxes were such a hit in 2015, we’re bringing them back for our 2016 PYM LIVE events. This time they’ll look a little different.
Topi lets users pre-populate app profiles with information from LinkedIn and add people they meet at events to their LinkedIn connections. Zoliro has a digital event bag with offers that attendees can claim or refuse, qualifying themselves as leads.
More people are enslaved now than during any other time in human history. Hospitality leaders are uniquely positioned to stop human trafficking. Here are some ways Atlanta industry leaders discovered.
“We should be striving for ‘ideal conditions’ like we do in every other aspect of planning,” says one industry expert.
You can customize events for those using wheelchairs or scooters or crutches, those who have hearing issues, are visually impaired or disabled in a less obvious way.
The more you understand the individual needs and challenges of your disabled attendees, the easier it is to find truly accommodating solutions.
There’s a big difference between complying with the law and providing events that truly give disabled attendees the same experience as the able-bodied ones.
As planners, we know to expect the unexpected. But having the pope, the president of the United States and the United Nations’ full complement of distinguished delegates in town at the same time as a PYM LIVE Event was a first. We learned an important lesson about the value of pre-show communication.
If you’re like many meeting planners, you associate mountain destinations with cold weather. That’s why the Mountain Meeting Alliance, a Colorado-based consortium, brought planners in for summer FAM tours.
Do you know what a CVB is? Hint: It stands for “convention and visitors bureau.” Take this quick poll and see how savvy you are. The answers might surprise you.
The best step toward better RFPs is having experienced people on the both the sourcing and supply side proactively educate the next generation.
it’s important to look at everyone involved in a show — from the convention center staff, general contractor, security providers and caterers to the exhibitors, attendees and AV providers — as sustainability stakeholders.
Companies traditionally replace exhibit booths every five years, but that isn’t necessary or wise.
Look for these options at your next event: hyper-local, craft food and drink, gluten-free, ancient grains, mini-comfort foods, umami, meaty flavors and gourmet vegetarian.
Understanding data makes you more strategic and efficient. It helps you drive revenue, create a quality experience and know who will come to your event. What’s not to like?
All convention and exhibition facilities are invited to participate in the Green Venues Report survey. Questions cover a wide range of areas, including: energy efficiency, waste management, water usage, food and beverage services, cleaning practices, staff involvement, communications and certifications. The report provides industry benchmarks for sustainability and an analysis of the venues’ progress, best practices, aggregate impact and innovations.
Words alone can fail to evoke the same emotional connection or intellectual activity that a picture does.
When you think of green meeting destinations, what cities spring to mind? San Francisco? Portland, Ore.? Atlanta? If Atlanta doesn’t, it should. Here’s why: Atlanta has the world’s largest LEED-certified convention center, the Georgia World Congress Center. The first chapter of the global Green Meeting Industry Council incorporated in Atlanta in 2009. The city’s focus […]
Just in time for Christmas, Topi has introduced two new features that give meeting planners a simple, affordable technological solution to two of their biggest pain points: managing registration and building event websites. Topi, known for an innovative event app that makes attendee/exhibitor networking smoother, now offers planners an online dashboard that lets them […]
People don’t naturally latch on to new things, says Midori Connolly. So if you’re asking them to get a little uncomfortable, make it a fun experience.
Organizing a meeting of fewer than 100 people? You can now use Pathable’s innovative technology for free. Pathable is an online community-based platform that becomes a mobile app for events. Users import a list of attendees from an Excel spreadsheet or Eventbrite (if used for registration), and an automated message walks attendees through the process of setting […]
Ask event organizers if they’d prefer attendees to lean in or disengage with conference content and they’ll overwhelmingly choose engagement. But aside from moderating social media streams or pushing a poll through a conference app, there’s little they can do measure audience sentiment in real time. Microsoft’s Bing Pulse hopes to change that with a self-serve […]
Our last event of the year took place at the new JW Marriott Houston Downtown. Here’s what you missed.
You can fail-proof your event, and it’s actually easier than you might think.
How wasteful is the meetings, incentive, convention and exhibition industry? No one knows for sure because the industry largely lacks a way to track how much waste it produces. That may change with the Green Venue Report, which recently published its first review of convention center sustainability efforts. The report addressed three main questions: 1) […]
These six all put all your work, travel arrangements and communication tools at your fingertips.
Whether you’re trying to organize your team or yourself, there are online and mobile tools that make it a snap.
We’re holding our PYM LIVE Denver event in the Grand Hyatt Denver’s 38th floor Crystal Peaks Ballroom. Incidentally, that’s the tallest event space in the Mile High City! Read more…
It’s essential to set up regular phone or video conferences to keep your team members connected.
What does a 4-D virtual reality experience have to do with one of the world’s iconic hotel brands? Is it just a gimmick to reach millennials?
Conducting a site visit is a crucial part of designing a successful event, but too few meeting planners can get out of the office to see potential venues. That’s why the Mountain Meeting Alliance, three independent Colorado resorts, teamed with Plan Your Meetings recently to bring qualified event professionals to The Steamboat Grand, Copper Mountain […]
Who needs a jump drive when you have the cloud?
Culinaire International’s Senior VP David Wood discusses what planners and attendees will be munching on soon.
A five-part guide for telecommuters, wannabes and road warriors.
In his crystal ball, Social Tables CEO Dan Berger sees events that are automated and crowd-sourced.
There are so many facets to metro Atlanta. That’s why, for our second PYM LIVE Atlanta this year, we’ve decided to go OTP (outside the Perimeter for you non-ATLiens) to Dunwoody! Read more …
Using free tools, anyone with a laptop and an Internet connection can create, broadcast and archive education content.
Can’t be with us in the Big D today? Here’s a recap of our PYM LIVE Event as well as a real-time chat window from our event app Topi.
PYM LIVE hits the Big Apple Aug. 7. See what your peers are digging and sharing and view a post-event recap here.
Can’t be with us at PYM LIVE DC? Here’s a window into the education and experimentation happening in our nation’s capital.
Did you miss the June 26 Visit Raleigh Client Appreciation Event, powered by PYM LIVE? See what you missed here.
Once attendees get onsite, do you know what they’re doing? If you use beacons, you do. Learn more …
Crave education about menu planning, F&B negotiation strategies or tech tools for site inspections? View presentations and social media chatter from PYM LIVE Austin here.
Don’t be ignored. Here’s how to maintain your sanity, humanity and sense of humor during those eight long hours on your feet.
How do you pack more education and fresh meeting ideas into a show that lasts only a half-day? At PYM LIVE Chicago 2014, we decided to combine bite-sized educational sessions with different content delivery methods. The result: three very different educational segments and many happy attendees.
Next to construction, meetings create more waste than any other U.S. industry. Planners can drive change.
We’re thrilled to be back in San Francisco for March 27’s PYM LIVE Event. Here’s how you can be a part of the show even if you’re not with us in person. #yaypym
Before you come to a PYM LIVE Event, make sure you read these useful tips. They will help you make the most of the experience and prepare you for some of our on-site experiments.
The first PYM LIVE Event of the year kicks off today in Atlanta. We have a whole new series of ideas and experiments we’re incorporating into our Sites & Bites program. Among them: Social media competitions, on-demand fitness breaks and bite-sized accredited education on contract negotiations and food and beverage for advanced and intermediate-level meeting/event planners who are responsible for site selection. Can’t be with us, but would like to follow along? Use the hashtag #yaypym.
There are many benefits to downloading our event app, Topi, before you get on-site. You can research exhibitors, find other attendees to carpool with, and much more.
Even if you weren’t born a social (media) butterfly, it’s never too late to learn. PYM LIVE Events are the perfect opportunity to get started. Here’s a step-by-step guide how. #yaypym!
The Professional Convention Management Association Convening Leaders conference last month instigated some gentle changes. Here’s what worked and what didn’t.
Want to see what’s happening at #PCMACL in Boston Jan. 12-15? Check out this live blogging feed powered by five writers and @ScribbleLive.
As a thank-you for participating in our Thanksgiving surveys for planners and partners, all respondents were entered into a random drawing to win a $100 gift certificate. One was given to a PYM planner and one was given to a PYM partner. Jamie Grantham and Erik Dombroski were the winners. Congratulations Jamie & Erik! And […]
The key to SoMeT’s success: Attendees give input on all major conference elements, from host cities to speakers.
What are the biggest meetings trends for 2014? From what we hear, they’re streamlining, going back to basics and creating fun, relevant experiences.
Let’s face it, office holiday parties tend to be lame. But companies haven’t given up on them. These ideas might help you tip yours into fun mode.