Logistics

How to fight those sky-high Internet costs

My biggest challenge as a high-tech association planner was providing Internet access to my attendees at a reasonable cost to the association. We were known for always having a great network and free access. It set us apart from our competition. Our attendees were heavy Internet users that expected to have free access in the [...] More

Four reasons why meeting planning is like playing rugby, Part I

About 10 years ago, I helped found a women’s rugby football club in New York City. For those first few years, as we struggled to build a strong team, we often felt like the Bad News Bears. Now, the Village Lions RFC Women’s Side features players who represent the United States in international play and [...] More

Outsourcing your meetings, in full or part: a primer

Before starting my business as an independent meeting planner, I was the director of meetings for a large Texas state association. At the time, it never would have occurred to me to hire a third party planner because I had a staff, and we were able to handle all the demands of our meetings. Since [...] More

Want to control corporate meeting spend? Start with the small ones.

In recent years, corporations have increased scrutiny of the way money is spent on large meetings. But according to a Carlson Wagonlit Travel (CWT) Management Institute Survey, it’s small meeting management that could provide the biggest cost savings. Nearly two-thirds of all meetings host 25 or fewer people, the survey indicates, and the collective spend associated [...] More

The 2011 PYM Annual digital guide is here!

Bringing you “Motivation for Innovation,” the 2011 PYM Annual is designed to help you navigate new technologies, find solutions for current challenges and, hopefully, inspire you to create something big, bright, beautiful and business-friendly at your next meeting or event. But, like everything we do here at Plan Your Meetings, this was a group effort. [...] More

Cost-saving strategies and solutions to industry challenges

Despite reassurances that the recession is over, corporate purse strings aren’t getting any looser. And that, coupled with increasing hotel and transportation costs and short booking windows, is leaving meeting and event planners feeling pinched. On the meeting supply side, hotel and convention sales managers are having a hard time connecting with potential clients and maintaining [...] More

CVBs, DMOs, DMCs

If you are facing the challenge of planning a meeting in an unfamiliar destination you might be struggling with where to begin. If your first thought is to turn to the Internet for information, you might be quickly overwhelmed by all the data available to you and still not have the type of information you [...] More