We updated this live streaming information!
Read the latest article: Live-stream your events for free (or on the cheap)
If people can’t attend your conference in person, they can still participate virtually by watching livestreaming broadcasts of your opening and closing general sessions as well as select educational seminars via the Internet. If you decide to charge a fee to the viewers, the content can become an additional revenue stream for the event. But even if you make it free to everyone, like the organizers of the popular TED conference do, having a way to connect people who can’t physically attend the event with the educational content you offer is one of the best ways you have to grow your potential audience, drum up excitement for upcoming live events, and engage those people who didn’t have it in their budget to travel to the face-to-face meeting. Here are some tips for livestreaming events on a shoestring budget. If you want to learn how to use Google Hangouts, a free platform that launched after we wrote this article, read best practices and troubleshooting tips here.
Tip No. 1: Use a free broadcasting tool. Robert Swanwick, the founder of twebevent.com, an online event portal, and speakerinteractive.com, which provides virtual speakers and produces collaborative media, recommends several free online tools planners can use. Procaster.com allows you to capture and broadcast content that’s coming from a live video feed or playing on a computer desktop (think PowerPoint presentations, audio and/or visual presentations). You can start the broadcast with one click or opt to mix multiple inputs to create picture-in-picture and 3D layout effects like TV studios do. Procaster gives you an HTML embed code that you can cut and paste into an event “channel” or Web page. Another free tool is ustream.tv, which offers many of the same mixing and broadcasting features as procaster.com, but with the additional capacity to broadcast content directly from your mobile phone. Qik.com is a mobile-only option for capturing content and sharing it across social networks.
Tip No. 2: Create an event channel by embedding your live webcast on a free online platform. Swanwick says livestream.com, which owns procaster.com, allows you to create a free event channel where you can embed your broadcast in a window surrounded by event information. An integrated social media component lets you moderate real-time chat and promote your broadcast on Twitter. The free version contains advertising; if you prefer ads not be embedded and want to create a white label event channel, the monthly charge is $350. Another free alternative is twebevent.com, which allows you to create a channel with all the features livestream.com offers without the intrusive advertising component. Swanwick says he is currently working on a way for event promoters to sell channel ads to sponsors and gain access to the e-mail addresses of those tuning into the virtual event for a small additional fee, so stay tuned.
Tip No. 3: Quality is key. Even though you can broadcast your opening general session on your iPhone, it doesn’t mean you should. The higher quality camera you use, the better the image will be on your broadcast. If you want to pull out all the stops, use HD cameras. But if you want to save some money, a traditional DV camera will work fine. Don’t use webcams or cell phones unless you’re into gritty pictures or going for a casual, cinema-verité feel (which may work for candid on-site attendee or speaker interviews).
Tip No. 4: The better the bandwidth, the better the broadcast. It’s not going to matter much that you’re using an HD camera if the Internet connection at your venue is spotty. If you want a clear picture that doesn’t hiccup or drop out, make sure that you are broadcasting from a venue with high-speed, and dependable, Internet connections.
Tip No. 5: Don’t forget your production values. Cameras don’t see things the same way people do, so be careful about broadcasting from dimly lit rooms where the main source of light is from a slideshow — you may end up with a broadcast where the audience won’t be able to see the too-dark speaker or too-light slides. Make sure speakers are properly lit and consider mixing the video feed so the broadcast cuts between the speaker and the desktop images of the slideshow. Also be aware of natural light: Don’t ever position a speaker between a light source and the camera unless you want a darkened silhouette or someone with flares coming out from behind their head. Instead, move the podium or the camera so that the light illuminates the speaker from flattering side or front angles. And, whenever possible, get an audio feed directly into your camera so that the sound quality is as high as possible.
The Live Streaming Checklist
What you need to make your next live stream a success.
Kristi (or do you prefer @PYMlive) 🙂
Thx so much for your liberal mention of my activities. I have been helping lots of people with low-budget hybrid events and welcome people contacting me either on twitter or through my site.
Different people have different skills so some people are going to be better at some of the tips you mention. For example. Tips 3 and 5 require someone with an A/V background. The other tips are more IT type skillset. If you don’t have one person with both skills, get several people to contribute.
Lastly, one point of clarification. twebevent merges a live or recorded video stream with a twitter chat and other event information. It does NOT duplicate the capabilities of livestream or ustream. It can CONSUME the embeds from those sites.
Best of luck to all who are diving into this world. Keep us posted with your progress.
Swan
Robert- Thanks for your clarification on twebevent. As most planners in corporate life have discovered, sometimes you have to be a one-person team, and what your native skill set is has nothing to do with what you may be called on to do. So I just wanted to cover some of the essentials, especially if they’re really into the DIY aspect. Even if they’re not, I think it’s important for planners to be aware of some of the rudimentary AV/IT needs when checking room sets and booking venues if they’re considering doing something like this.
Thanks again for your tips! ~KCS aka @PYMLive 😉
Great tips on saving money via livestreaming conference content, and I’m going to look into some of the tools you mention as we’d like to “syndicate” our own livestreaming content. As you address in your post, individuals do not have the budget to attend all events in their industry and it is important to acknowledge that and make events accessible to them. However, there are times when it is necessary to engage at a higher level, to reduce distraction and ensure true engagement and content retention. There is a solution that cuts out travel costs and lost productivity due to travel while still offering a tangible, low-cost destination for event attendees – the movie theater.
Laura- Good point. I don’t think a lot of people realize that groups like yours offer services like that. The focus of this post was on the DIY low-end. But if they want to invest more money in broadcasting content, I agree that Fathom Business Events offers a solution that may cost more, but creates a comfortable, distraction-free environment.
Looking back on this from 2 years in the future, I still think LIvestream and Ustream are awesome platforms. But I’d highly recommend using Google+ hangouts and doing a live hangout on air that streams and is archived directly on your YouTube station. Couldn’t be easier and you get the ability to do panels and multiple person discussions while sharing desktops, files and silly computer-generated masks. Awesome business applications and super fun, too! Plan well and prosper, Kristi
I would appreciate if you tried http://www.camcada.com, a very easy and affordable livestreaming platform (charging per streaming hour, no mothly or pay per viewer plans) and let me know what you think about it. We are still developing new features and welcome any feedback. Thanks. You can mail me at marianna@camcada.com
It’s not my first time to visit this website, i am browsing this website dailly and take good data from here every day.
I’m so glad you enjoy reading PYM, Eleanore. Plan well and prosper!
Pretty nice post. I just stumbled upon your blog and wanted to say that I have truly enjoyed surfing
around your blog posts. After all I will be subscribing to your rss feed and
I hope you write again soon!
Thanks Toby! If you enjoyed this, you might enjoy our article we just posted about creating G+ hangouts, which is our new favorite way to livestream conference content and have spontaneous video conferences and panel discussions.
Hey I am so happy I found your weblog, I really found you
by error, while I was browsing on Aol for something else, Anyhow I am
here now and would just like to say thank you for a marvelous post and a all round exciting blog (I also love the theme/design), I don’t have time to read it all at the moment but I have saved it and also added your RSS feeds, so when I have time I will be back to read more, Please do keep up the fantastic job.
Thanks Ashlee! Plan well and prosper!
I’m really enjoying the design and layout of your blog. It’s a
very easy on the eyes which makes it much more pleasant for
me to come here and visit more often. Did you hire out a designer
to create your theme? Fantastic work!
Thanks Neva- Our webmaster figured out how to make WordPress templates more fun and functional.
Thanks for finally talking about > Five cheap and easy tips for livestreaming conference content | Plan Your
Meetings < Liked it!
Thanks, Damien. We aim to please!
Hello there! This is my 1st comment here so I just wanted to give a quick shout out and say I truly
enjoy reading through your posts. Can you recommend
any other blogs/websites/forums that go over the same subjects?
Appreciate it!
Hi Rene!
I’d recommend you do a Google or Twitter search for #eventprofs. I think that will pull up content that you might enjoy.
Great site you have got here.. It’s difficult to find high-quality writing like yours nowadays. I truly appreciate people like you! Take care!!
Hey there! I’m at work browsing your blog from my new iphone! Just wanted to say I love reading through your blog and look forward to all your posts! Keep up the excellent work!
MIchael- Since the article was published I do believe some of the services that were free have since moved to a free trial basis. But there’s also been a new addition to the livecasting scene — G+ Hangouts — which is free and, in our opinion, superior to many of the platforms in existence when we first penned this four years ago.
I would like to set up live-streaming of my dogs and our new puppies – I honestly just don’t know where to start. I would like to stream from my kennels and from the puppies – the kennels would likely be a regular on-going feed and the pups would just be when we have them (for several weeks, several times a year).
I have standard internet and would like advice on the types of wireless camera’s I can use (only because they are more convenient – all options appreciated) and service options to support it.
All advice appreciated.
Regards
Lyne
By following above mentioned tips and using web conferencing tools like R-HUB web conferencing servers, webex, gomeetnow, gotomeeting etc. one can conduct effective online conferences.
There is another app in the market which is free and live you can easily interact with the customers Online which is Freedocast. You can take a look at it.
Anyone know of an affordable cdn where you can broadcast a conference but have viewing restricted through a secure login? Also, don’t you need a hotspot to connect to any of these cdn’s? Is there an affordable hotspot service available anywhere that can provide enough bandwidth to stream HD video for up to 9 hours without breaking the bank?
That is a good question Joe but I don’t really have an answer for you. We have primarily done live streaming via social channels.
Good !