Plan Your Meetings Website Privacy Policy

Plan Your Meetings is committed to protecting the privacy of its users. The following outlines our privacy and data protection policy.

Collection and Use of User Details
When you register at Plan Your Meetings, we collect details about you and your job.

Personal information such as your name, address, e-mail address and job title is collected via Plan Your Meetings’ registration forms.

When you visit the site, we also collect web site usage information and information about your computer and internet connection, including your computer’s IP address, the type and version of browser and operating system you use, your internet domain and, if you arrived at planyourmeetings.com via a link from another website, the URL of the linking page.

We use this information to:
• fulfill orders
• personalize the content and advertising you will see based on your personal characteristics or preferences
• notify you of relevant new products and features on Plan Your Meetings (if you opt in to receiving such information)
• notify you of promotions from Plan Your Meetings (if you opt in to receiving such information)
• notify you of news and special offers made by partners of Plan Your Meetings (again, if you opt in to receiving such information)
• ensure, as far as is practical, that our site is compatible with the browsers and operating systems used by most of our visitors.

We also use the information for in-house research to:
• improve our understanding of customer needs in developing Plan Your Meetings Magazine
• build marketing profiles
• aid strategic development
• manage our relationship with our partners
The results of all such research and analysis will be presented as anonymous or aggregated information and will not reveal any personal facts about individual customers.

Plan Your Meetings is part of Atlanta Metropolitan Publishing, which is located in Atlanta, GA. Steps have been taken to ensure that high standards of data protection are adhered to for all the forms of processing mentioned above.

User Choices
The registration form provides you with a series of choices Plan Your Meetings’ communication with you.

If you want to be kept informed of Plan Your Meetings products and offers, as well as technical or functional developments related to our website and on-line services, then you should tick the relevant opt-in box.

Cookies
A cookie is a small file which is placed on the user’s hard drive during an planyourmeetings.com visit. This file allows the user to move quickly and easily around our site. It is used to identify returning users and to identify subscribers and registrants (a registrant – and subscriber – will have the cookie linked to their e-mail address as a way of identifying them). This means that if you are a registrant or subscriber, you will not have to login each time you visit. We also use a cookie to track a user’s sessions. We use this information to find out what site features are most popular so that we can develop Plan Your Meetings in the light of our analysis of people’s usage. We also use cookies and the information we collect to show you relevant content and advertising.

You can delete cookies from your hard drive at any time. Bear in mind, though, that if you delete these cookies, any settings such as your stored username and password will have to be reset when you log in again.

Unlike many sites, you will be able to use Plan Your Meetings even if you set your browser not to accept any cookies. However, certain features and content may not be available to you and you will have to log in every time you visit.

Further information on the use of cookies can be found at:

http://www.cookiecentral.com.

E-mails
Plan Your Meetings uses reputable third parties to deliver the e-mails you will receive from our site if you subscribe to our e-mail newsletters or have chosen to receive information about Plan Your Meetings products and offers. These third parties use unique identifiers and invisible images (often called "pixel tags" or "clear GIFs") to perform message open sensing, message format sensing, and clickthrough sensing on behalf of Plan Your Meetings in order to bring you more relevant information.

Security Policy
Plan Your Meetings has appropriate measures in place to ensure that users’ personal details are not misused, accidentally destroyed, lost or altered within the Plan Your Meetings server environment.

Occasions will arise when customer information is passed outside the Plan Your Meetings server environment to other data processors (i.e. fulfillment bureaus, database consultants etc.) but they will only act upon instruction from Plan Your Meetings in order to perform the services required.

Transfer of Personal Data Overseas
Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Therefore, by browsing Plan Your Meetings and communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

Updating Customer Details
It is important to us that we have your correct contact information so that you don’t miss out on further correspondence or experience problems with the delivery of products.
You can change your personal information or your e-mail requirements by contacting us at [email protected].

Children Under 13
Plan Your Meetings does not intentionally collect any personally identifiable information from individuals under the age of 13. When necessary, underage users will be told not to submit any personal details and we will make every effort to delete any details of such users where a parent or guardian has informed us that these details have been collected.

Changes to this statement
Due to changes in legislation and best practice or enhancements to functionality and content on Plan Your Meetings we may make changes to our privacy policy and will reflect those changes in this statement, so you should check here from time to time.