The nature of contracts with hotels is changing. Planners should be aware of several sneaky, new clauses.
Can’t be with us at PYM LIVE DC? Here’s a window into the education and experimentation happening in our nation’s capital.
What have planners been struggling with this year? Contract negotiations and budgets, is what they’re telling us. So at our first-ever PYM LIVE in Alexandria, Va./Washington, D.C., we asked planners and supplier for some tips.
In banqueting, learn to ask questions and then go in and negotiate price points accordingly.
My biggest challenge as a high-tech association planner was providing Internet access to my attendees at a reasonable cost to the association. We were known for always having a great network and free access. It set us apart from our competition. Our attendees were heavy Internet users that expected to have free access in the […]
Claire Gould shares her best practices for culinary negotiations, how to avoid blowing out your budget, handling bar inventory and more.
Recently, I read an article that discussed negotiating with hotels, and there was a very strong bias to the meeting planner. I am a planner, but it angered me that both sides were not presented. I believe we all want to achieve the best deal and that the real goal is to come away with […]
As you know, contracts and agreements take many different forms. There are your typical multi-page hotel contracts, and there are banquet event orders and letters of agreement. Some are short and sweet; many are filled with “fine print.” All of which, when agreed upon, bind each party to certain stipulations. Some are written to favor […]
Well, hurricane season is upon us and as the Labor Day crowds run for shelter, the thoughts of meetings, weather and other abnormalities came to mind. What does this have to do with meeting contracts? Plenty! Flash back to fall 2005, shortly after Hurricane Katrina. At my birthday party, a co-worker asked me if I […]
So you’ve done your homework, researched the market, cut a great deal and are so proud of yourself. Then, six, eight or 18 months later, your conference or event starts to fall apart because of market uncertainty, losses in sponsorship or, in the case of a first time event, your marketing machine is too slow […]
Get off to a great start with your next event with these helpful tips from industry experts on how to minimize risk, save money and avoid contracting pitfalls. In this PYM Knowledge Series video, PYM’s panel of expert planners and suppliers look at contract negotiations from both sides of the table and share their list […]
I write many of these articles due to an experience that I have had with a client. If you follow me at all, you’ll find that I often stress that great planning up front, makes all the difference in the world. Especially, when it comes to mitigating a short fall. Attrition is something better avoided […]
In the first part of this series, we discussed four key points necessary to forming a successful agreement: Open communication and full disclosure (on both sides); providing dates for the event as well as any pre/post needs; understanding the going market rate for all types of rooms; and securing a specific, detailed agenda of all […]
If there was ever a need for a definitive “how to” book for meeting planners, it would be a step-by-step process guide to researching, evaluating and contracting venues. The challenge is talking about all the variables that come to play. There are many opinions on what to do and not do. The goal is to […]
How to make positives out of negative situations, current contract negotiation trends and maintaining marketshare were some of the topics discussed at Table One at the 2010 Town Hall Austin, held at the AT&T Executive Education & Conference Center on Feb. 24.
Recently, at the Georgia MPI Meetings Exploration Conference, I had dinner with three of the opening general session panelists who would share their near-term outlook for the meetings industry. We all seemed to share the same sentiment: Our business is based on the benefits of people meeting face-to-face. That’s what meetings are, right? An opportunity […]