The key to SoMeT’s success: Attendees give input on all major conference elements, from host cities to speakers.
In a PYM Google+ Hangout on Air just a week after the Boston Marathon bombing, our panel of meeting and event planners shared real-life case studies and discussed how to work with vendors and clients to develop plans, communication strategies and security measures planners should consider.
There are some simple steps that will make any meeting — whether it’s a weekly staff meeting or an annual convention — more effective. Some will make you say “duh” and others “doh!” But they’re worth repeating, reinforcing and passing on to your friends.
Of course there’s a virtual option. It’s easily the most carbon-neutral way to participate in a conference. And it’s one way people can attend the Green Meeting Industry Council’s 2012 Sustainable Meetings Conference in Montreal April 22-25. Another way is to monitor the Twitter conversation by following @GMICconference and the #GMIC hashtag. But perhaps the […]
The No. 1 thing that has to change is … us. Here are 12 action items that you can start (or stop) doing today that will make a huge difference.
Did you know it’s a scientific fact that if you leave your earbuds lying around, they’ll get tangled? And there’s more! Chief AV Girl Midori Connolly is back with more tech-infused travel tips. Watch this short video and learn how to stay charged up and in-control on-site or in transit. And don’t forget: If you’d […]
Although I hung up my rugby cleats long ago and am barely fit to play an Old Girls’ match, I still think fondly of the sport. Especially since I find many similarities between ruggers and meeting planners. So many, in fact, that there were too many to fit in one post (see Part I). Here […]
As a former content developer for a global nonprofit membership association, I have been encouraged by new conversations my peers are having about the importance of content development. I find, though, that my perspective is a little different from what I’ve read. Here are the top six areas I believe meeting organizers should focus on […]
Let’s face it Sunshine, your awards banquet has seen better days. Basically, it sucks and everyone knows it. You have been pedaling the same boring food, the same crappy venue, the same suckity, suck-fest for years and quietly, even you would rather go grocery shopping than sit at that table up front, sipping that crap […]
About 10 years ago, I helped found a women’s rugby football club in New York City. For those first few years, as we struggled to build a strong team, we often felt like the Bad News Bears. Now, the Village Lions RFC Women’s Side features players who represent the United States in international play and […]
Event websites that allow for online registration are often considered a part of event marketing. They certainly can be, but it isn’t an automatic function of these sites, which are offered by Cvent, RegOnline, ConstantContact, SignUp4, 123 SignUp and many, many more. Here are the top considerations that will transform your event website from a […]
Before starting my business as an independent meeting planner, I was the director of meetings for a large Texas state association. At the time, it never would have occurred to me to hire a third party planner because I had a staff, and we were able to handle all the demands of our meetings. Since […]
Recently many successful events have seen attendance numbers dropping. Event stakeholder reactions vary wildly – from canceling the event entirely, to redoubling marketing efforts. Happily, neither of these approaches are inherently right or wrong. The trick is to know why attendees aren’t coming, and how organizations can then address the objections keeping those attendees away. […]
Your big meeting just wrapped up and you’re feeling pretty proud of yourself. After all, you had some of the best and brightest industry experts delivering relevant, “need to know now” information in slickly produced keynote presentations at well-attended general sessions. Your schedule was chock-full of educational breakout sessions, with more information presented by strong […]
It used to be that if you were hosting a corporate meeting or association conference, it was understood it needed a theme. Who can forget the classics? Right Team, Right Time Right Now. The Power of One. Focus on the Future. Better than Ever Together. Mission Possible. The theme sets the tone, in what planners hope […]
This morsel takes place in a southwestern convention hotel. My client decided to do an add-on of an omelet station at one of her breakfasts. There is a chef’s fee associated with this station for a 1.5 hour breakfast. I was purchasing 200 omelets, but the property wanted to provide me with only two chefs […]
Almost 75 percent of industry insiders find virtual events useful, but nearly a third are still struggling with how to generate revenue from them, says the 2010 Virtual Event Report. Here are some of its core findings: 2010 virtual event report For a free copy of the full report, click here.
The room has been set to perfection, the swag bags have been filled with your favorite giveaway items, and the last item on the magical check list has been crossed off. Now it is time to close your eyes, take a deep breath and pray that the attendees will arrive. No matter how well designed, […]
“How would you describe your day?” I asked. “Hectic, long, and comprised of e-mail pruning, endless meetings and conference calls. I often work straight through meals at my desk,” answered Steve, a senior executive I’m currently coaching on his strategic relationship development efforts and personal online branding. “Pretty typical of people in my role, isn’t […]
I’ve always heard that in life, and love, timing is everything. I can attest to the latter, having re-met and married my childhood sweetheart after 30 years. But what about, life, or more specifically, the hospitality biz? How does timing play to how we buy, how we sell and how we can benefit from using […]
I started my career in green events through attendee engagement. I was working on a martini festival in a county with a sheriff infamous for denying event permits for events with alcohol. As event organizers, we had concerns over the liability of promoting a drinking event and the potential risk of drunk drivers. Knowing that […]
A sponsor is a supporter of an event and/or activity. Sponsorships come in many shapes and sizes, all with a different dollar value. The sponsorships you may be most familiar with are for golf tournaments, annual conventions or festivals. On the surface, companies buy a sponsorship package to support an organization. But the business reason […]
So, after last month’s instructions on DIY webcasting, you decided to take the plunge. You’ve decided that webcasting your event to a remote audience is the best way for you to gain additional exposure or to provide education to members or employees who cannot attend an event face-to-face. But, webcasting is just the beginning of […]
I am going to make this morsel so short and sweet folks aren’t going to believe it. Here is the deal: When we, as planners, give a third party company or facility a budget number, this is what the appropriate vendor needs to do … RESPECT IT! It amazes me when I give someone a […]
As you know, contracts and agreements take many different forms. There are your typical multi-page hotel contracts, and there are banquet event orders and letters of agreement. Some are short and sweet; many are filled with “fine print.” All of which, when agreed upon, bind each party to certain stipulations. Some are written to favor […]
For many reasons, webcasting can be an excellent way to extend the effectiveness of your conference proceedings. With a little clever manipulation, you can use webcasting for marketing and promotion to the masses, for distance or e-learning purposes, or offer it as an additional benefit for members who simply don’t want to travel. The reasons […]
When it comes to the audiovisual for their meetings, most planners tell me it’s the worst part of their job. On a recent posting to the MiForum Google group, there was a long and extended conversation about how difficult it was for a planner in trying to navigate the bidding process for her AV needs. […]
In part one of this article, I discussed how all kinds of organizations do all kinds of executive assessments and publish all kinds of fascinating reports on each individual’s core competencies, examining why and how he/she will undoubtedly succeed at their next job. Yet, isn’t interesting that the average tenure for most executives is often […]
I am currently working on a meeting in Las Vegas, Nev. — a destination where nearly all my attendees will be either flying or driving in for the event. Once they land, they will need transportation from the airport (and back again), to an offsite group trip, as well as options for exploring the city […]
Ground transportation is a very tricky part of the event planning industry because if done right no one really thinks to thank you. How hard is it to order a car/bus and driver? Here is the answer: harder than you think. If ground transportation isn’t done correctly — for example, a shuttle bus hits a […]
Recently, I went to a party to celebrate the opening of a “new rooftop event space” at an Atlanta office building along with many other event planners and vendors. Atlanta doesn’t have much of a skyline, but that wasn’t what bothered me. What bothered me is that they wanted people to experience their space, atmosphere, […]
If you don’t know the difference between a 3,000 lumen and a 5,000 lumen projector, you’re not alone. Many meeting professionals find event technology daunting and difficult to keep up with. In this PYM Knowledge Series video, a panel of experts, moderated by Jeff Hurt of Velvet Chainsaw Consulting, discuss and demystify several areas of […]
As meetings incorporate more and more green programs, the most delicious way to accomplish your eco-event goals and educate your attendees about your actions is through food and beverage. Below are tips to work with your caterers to provide green food to reward your attendees during their long meeting days. Local When building your menu, […]
I was in Indianapolis working an intense food weekend at the NCAA Final Four and I had something interesting occur that rarely happens. What, you ask? I met a chef. Well, that’s not the interesting part because it is only natural that I would be dealing a chef. But this wasn’t any executive chef; it […]
In my last several prospective client meetings, a consistent conversation has centered on the need for a social media policy. Whether you work for a progressive organization or a conservative, risk-adverse one, it seems that everyone has an opinion on the best approach. Here are some prevailing camps: 1. The ostrich look-alikes “I’m on Facebook […]
In the first part of this series, we discussed four key points necessary to forming a successful agreement: Open communication and full disclosure (on both sides); providing dates for the event as well as any pre/post needs; understanding the going market rate for all types of rooms; and securing a specific, detailed agenda of all […]
As meeting planners, you are probably quite familiar with the value of education and certification through a formal testing process. Whether the certification is CMP, CSEP, CMM, CEM or another designation, this is a symbol of professionalism and commitment to the industry. The same goes for membership in professional associations such as Meeting Professionals International, […]
After all the layoffs, cutbacks and economic challenges companies weathered last year, team building is more important than ever. But how do you align your company’s objectives with activities that will build strong teams, raise morale and motivate sales to generate revenue? Tune in to this 37-minute educational video on “Team-building tips & ice breakers” […]
We updated this live streaming information! Read the latest article: Live-stream your events for free (or on the cheap) If people can’t attend your conference in person, they can still participate virtually by watching livestreaming broadcasts of your opening and closing general sessions as well as select educational seminars. If you decide to charge a […]
You’ve developed an RFP for your meeting, distributed it, received proposals from interested properties, created a spreadsheet for comparing properties and have narrowed down the list of all the potentials to the properties that look the best on paper. Your next step should be a site inspection of your top properties in order to determine […]
In the AV industry we have lively conversations regarding the interesting tactics some companies will use to finagle every penny from your precious budget. And while many outlandish charges do exist, there are just as many that are justifiable. So, to clarify any confusion over what is real and what is not, here are some […]
What exactly can convention and visitors’ bureaus do for meeting planners? How can they save you time and money? And what is their future role in the events industry? Join our panel of experts as they talk about the old-school and new-school benefits of tapping into this free planning resource. This 40-minute video is part […]
One thing that is so important to event planners, but that we tend to glaze over, is the timing of an event. When doing an event timeline, we need to take into consideration our guests and how this timeline will affect them and their experience. Let me give an extreme example of what can go […]
I am sitting here writing a box lunch menu and shaking my head at the price. I know this is a four-star property, but how much does a sandwich, potato salad, chips and brownie cost, for goodness sakes? At this particular property, $32. And don’t think for a second that includes a drink, because it doesn’t. Recently, […]
Questions tackled at Table One included: How do you help clients keep their meetings from being canceled? How do you reach the corporate market? How do you deal with attrition and cancellations? And how do you convince your boss that travel and/or marketing expenditures are necessary?
Folks, there’s an insidious practice that is becoming an industry standard, which I don’t think it is fair to the buyers. So cover your ears, I’m about to start screaming … I was in Anaheim at a big-name property doing a reception for 250 people. We had some action stations that carried a $150 per […]