How do you decide which speaker to hire and what to pay? Here’s a breakdown.
The IMEX Group, organizers of the annual IMEX in Frankfurt and IMEX America trade shows for the meetings, incentive travel and events industry, is spotlighting five trends its members expect to see this year. 1. Let’s play: Gamification In 2014, industry trendsetters used play as a tool to unlock creativity. In 2015, according to Gartner, […]
The International Special Events Society (ISES) has awarded its 2014 Esprit Awards to industry professionals in a number of categories. Read on for the winners. Catered event “Harmony at the Hard Rock.” Ingrid Nagy, CSEP, Catering by Design, Denver. Corporate event UNDER $75,000: “Zombie Olympics.” Bob Carnigan, Corporate Events Unlimited, Austell, Ga. $75,000-$150,000: “Art of […]
Using free tools, anyone with a laptop and an Internet connection can create, broadcast and archive education content.
The Society of Government Meeting Professionals (SGMP) recently designated 24 planners as Certified Government Meeting Professionals (CGMP), bringing the number of CGMP holders to more than 600. More meetings professionals are acquiring the designation in light of recent scrutiny regarding government meetings expenses. The list of 24 includes Reba Anderson of Rancho Cordova, Calif.; David […]
The numbers are in and, according to PCMA’s latest annual Meetings Market Survey, the industry continued to grow in 2013. More than 400 association, independent and corporate planners completed the survey in late 2013, discussing the pluses and minuses of industry trends — attendance, budgets, exhibitors, revenues with the Professional Convention Management Association, which has been doing the […]
Associated Luxury Hotels International has published its 2014 global sales guide to meeting facilities. It identifies four- and five-diamond ALHI-member hotels, resorts and venues that are designed and operated for meetings, incentive/recognition programs, conventions and exhibitions. Meeting planners, association executives and incentive/recognition specialists can get a free copy by calling 866.303.ALHI or visiting www.alhi.com. The […]
If ever a piece of news cried out for skilled team-building, this is it. A survey from the University of Phoenix found that 84 percent of employed adults find working in a team difficult. The main reason cited is an “I’m-in-it-for-myself” mentality prevalent in many workplaces. Other findings: Almost one in six respondents said workers […]
Several months ago a colleague let me know a fake Twitter account had been set up in my professional name. Thus began the battle of my life.
The International Special Events Society (ISES) recently awarded its 2013 Esprit Awards to industry professionals in a number of categories. Best event solution: Mattress Domino World Record. Paul Creighton of T. Skorman Productions and Raymond Ramsay of Raymond Ramsay & Associates, Orlando, Fla. Best event with a legacy: Philanthropic Youth Awards. Leigh Anne Elliot of […]
Find the group that is best for you. There are many amazing organizations to choose from, but not all will be a good fit.
When attendees register for your event, why not ask them then who they’d like to meet there and what they’d like to achieve or learn? You could have a relationship concierge on-site who works to connect people and make sure they get the value and connections they expect.
Technology is here to stay in the world of event planning. Why not use it to your fullest advantage? Here’s one idea: If half your audience expects a traditional awards ceremony but the other half feels it’s too stuffy, why not create simultaneous experiences that are formal and casual? We know of one clever organization […]
The more you combine social media and marketing throughout the process, the more successful each event will be.
San Francisco-based DoubleDutch, a leading provider of branded mobile applications for trade shows, conferences and events, now offers badge scanning for exhibitors.
The “Gang Box” holds everything from binder clips to zip ties. Remember, the more obscure the item, the bigger a hero you’ll be for having it when it’s needed at an event.
What’s wrong with this picture? Read this month’s morsel on “Hiring an outside caterer” and, if you can answer the red flag question, you’ll qualify to win a Starbucks gift card.
For meeting planners, it pays to earn a CMP. That’s among the findings of PCMA Convene’s annual salary survey, one that meeting professionals use to measure their own incomes against. The PayScale 2013 Compensation Best Practices Report is based on a survey completed by 328 association, corporate and independent meeting professionals. It found that certified meeting […]
Within each of these trends are many related trends. What have you seen invade the meeting landscape, for better or for worse?
“New” is one of the key words driving IMEX Frankfurt, taking place May 21-23 in the German city. It promises new education formats and topics, a new networking hub and a new research hub. IMEX Frankfurt is the largest global exhibition for incentive travel, meetings and events, drawing about 9,000 exhibitors, hosted buyers and visitors […]
What are we doing wrong? It’s largely a reliance on two things, I think: what has worked in the past and what we’ve always done.
Remember that gratuities are earned. Do what makes sense to you.
Make sure attendees participate. Have them stand up and greet the person next to them. Conduct live polling. Ask questions attendees have to answer by standing up or sitting down.
There are a few simple items, which, if addressed, can turn nonbelievers into vocal advocates for your event.
The Puerto Rico Convention Bureau has launched an online education program tailored to meeting planners. Puerto Rico Smooth Meeting University, as it’s called, was developed with Questex Media, owners and publishers of the trade publication Travel Agent. Smooth Meeting University is designed to give planners the latest and most comprehensive industry education available on meetings in […]
Make sure you set aside a little time each day to meet new people and share good content.
The little “++” that appears on each menu page don’t mean you’ll receive extra food, service or attention.
We need action more than words at this point.
Flexibility is key. Consider drive time and a backup plan.
The fabulous thing about the Internet is that everything is trackable. Instead of sending out a printed publication and wondering what is being read, we can see which stories you enjoy, which ones get the most views and which ones you’re sharing on social networks. It’s incredibly exciting, and a bit revealing. For instance, seven […]
A new — and free — meeting booking tool called PYM Zen is up and running, waiting to make your work life easier. Even the name is relaxing. The power-packed booking engine is the result of a partnership between Plan Your Meetings and innovative meeting technology company Zentila. It’s designed to give meeting planners a […]
Château Élan, a resort 40 miles outside Atlanta, is broadening the definition of team-building with its DreamBuilding program.
Remember, banqueting needn’t be complicated or splashy in order to be fun. It can employ simple things that are done cleanly.
Managing production schedules. Selecting the menu. Planning meetings. Flight schedules. Walk-throughs on both sides of the city on the same day. Oh, and family responsibilities. It can be a lot on one person’s plate. But we’re not just one person. We’re meeting planners. And that kind of makes us superheroes. We can do it all. […]
As meeting and event planners, you are incredibly powerful. But, to quote Stan Lee’s Spider-Man, “With great power, comes great responsibility.”
Does this sound familiar? You’re facing an overwhelming amount of work and can’t possibly get it all done between now and when it’s due. You don’t have enough people (or anyone) to delegate to and you are overwhelmed. As if that’s not enough fun, I bet some of the events you’re being asked to plan […]
Event professionals will tell you that the ability to work efficiently outside the office is a necessity. With the right tools, it’s not hard at all.
Garnishes make Claire Gould a touch crabby (who knew?). Find out why …
Anywhere from 20 million to 44 million of us work from home at least one day a week. But doing so isn’t right for everyone.
When I tell people I’m a meeting designer the same question always comes back – “What does that mean?” Even seasoned meeting planners sometimes don’t really know what a meeting designer is supposed to do. There’s an idea that meeting design is all about up-lighting and napkin colors. Sometimes that’s true, but the real benefit […]
Although I hung up my rugby cleats long ago and am barely fit to play an Old Girls’ match, I still think fondly of the sport. Especially since I find many similarities between ruggers and meeting planners. So many, in fact, that there were too many to fit in one post (see Part I). Here […]
About 10 years ago, I helped found a women’s rugby football club in New York City. For those first few years, as we struggled to build a strong team, we often felt like the Bad News Bears. Now, the Village Lions RFC Women’s Side features players who represent the United States in international play and […]
Before starting my business as an independent meeting planner, I was the director of meetings for a large Texas state association. At the time, it never would have occurred to me to hire a third party planner because I had a staff, and we were able to handle all the demands of our meetings. Since […]
In the past 24 hours, I’ve heard two stories from different sources that illustrate the difference between truly servicing the needs of your customers and what it means to only pay lip service to it. The first example was a story told me by a friend who’s technically in sales, but who ends up executing […]
There are 33 skills that meeting professionals must master before they can achieve the Meeting and Business Event Competency Standards (MBECS). A joint creation of Meeting Professionals International and the Canadian Tourism Human Resources Council, the free public guide provides the first comprehensive, global set of standards for the meeting and event industry. The standards […]
Ootoweb is an online attendee management system that lets planners manage registration and housing information and access real-time meeting details through their iPhone, iPod Touch or iPad. The user-friendly, but comprehensive system also allows attendees to register through mobile devices. Free for the first month and $49/month afterwards; there are no transaction fees.
So you’ve done your homework, researched the market, cut a great deal and are so proud of yourself. Then, six, eight or 18 months later, your conference or event starts to fall apart because of market uncertainty, losses in sponsorship or, in the case of a first time event, your marketing machine is too slow […]
Meetings and event expenditures can represent up to 60 percent of a company’s transient business travel costs and 1.5 percent of its revenues, but many companies don’t have a cohesive meeting and event spending strategy. If they did, they could save an average of 10 to 25 percent of that meetings and event spend annually, […]
The question, “What’s the most outrageous thing a venue has attempted to bill you or a client for?”, provoked hundreds of responses across several LinkedIn groups. Part I told the planner’s perspective. Part II explored the issue from the supplier’s perspective. In this final installment, it’s time to take a look at some ways planners […]
This is a relationship-based business. But with hotels struggling to keep their doors open and planners wrestling with tighter booking windows and even tighter budgets, it’s sometimes hard to remember that the relationship between planners and suppliers isn’t supposed to be adversarial. In this Knowledge Series video, we take a look at ways to strengthen […]
“What’s the most outrageous thing a venue has ever attempted to bill you or a client for?” It seemed like an innocuous enough question when I posted it to about five of the meetings and events-related groups I belong to on LinkedIn. When I subsequently received more than 500 comments — nearly 400 on the […]
Here are a few simple steps that can positively impact your bottom line.
Does your company have a strategic meetings management program (SMMP) in place? If not, it may be missing an important opportunity to cut costs and control meeting spend. SMMPs define a company’s standard operating procedure for planning meetings and events. Some companies require every meeting request be registered with the strategic meetings management department. Some […]
Planning meetings and events are difficult enough. Factor in the economy and bosses or clients with high expectations and even lower budgets and you’ve got an equation for madness. Or, at the very least, an opportunity for a gullible miscalculation. Everyone knows the saying, “If it seems too good to be true, it probably is,” […]
Looking for an easy way to promote your event on multiple social networks? EveryMeeting.com is a membership-based site where planners can post meetings and events, including speaker information and a link to a contact person. Meetings posted on the site can be promoted across 150+ social media outlets, and are publicly searchable by location and […]
Stetson Convention Services, Inc. specializes in creating environmentally responsible trade show, exposition and event decorations. Reduce your environmental impact with their sustainable products like biodegradable tabletop coverings, paper-based banner material and materials printed with soy and water-based inks.
So here it is, 2010, and all I see and hear about is getting into shape. And, I thought that I spent all last year doing that. But knowing that sometimes we (collectively) tend to not finish what we start, here are my resolutions and recommendations for the coming meeting year: Take the time to […]
When planning a retreat, what you forget can be more important that what you remember. Here are 11 “sins of omission” you should seek to avoid. 1. Not coming to a clear agreement with the client about expectations What are your client’s expectations for you, and what are yours for your client? Do you and […]
By Susan Fox, CMP As a CMP I have committed – at least to myself – that I will be a professional. As a corporate planner, I have committed to use my training and knowledge of the industry to attack all issues that need to be addressed on a daily basis so my clients can […]
Meeting planners often ask: “How can I create a ‘wow’ while staying under budget?” One of the easiest solutions is to meet in an unusual locale. “There are so many venues that have their own character and features,” says Jennifer D. Collins, CMP, of Washington, D.C.-based The Event Planning Group. “Whether it’s high ceilings, tons […]
Everyone makes mistakes. In the events industry, it’s how—and how quickly—you “fix it” that counts. Serenity J. Knutson found plenty of industry pros who aren’t afraid to bare their blunders, and here, in Part III of a series, we bring you their stories, along with a few lessons to be learned…
There are many reasons why executive retreats are necessary, but executives tend to come together for three reasons. “The first one is they want to work on their strategic vision and plan for their future as an organization, and do that without being distracted by phones ringing at the office and e-mails,” says Mike Whitehead, […]
According to the FutureWatch 2008 survey, one in five meeting professionals expect their organization will become more global within the next year. To help meeting and event planners respond to this trend, Meeting Professionals International is offering three one-day Meetings Without Borders workshops, designed to educate and inform U.S.-based professionals on best practices for global […]
“Glamorous.” “Exciting.” A great job for the “young and the restless.” “A paid vacation.” If this sounds like the event planning industry to you, you must have been reading the rash of articles appearing in Glamour, Yahoo! and CNN/Money.com lately. But, those on the inside beg to differ: Event planning can be exciting, but it’s not always glamorous, and it’s certainly no paid vacation…
On Earth Day, April 22, resorts and hotels are joining the rush to be “green” by doing their part to reduce waste and curb carbon footprints. At several Disney World resorts, tree plantings are planned along with awareness activities such as “Party for the Planet” at Animal Kingdom and “Green Weekend, Bugs are cool!” at […]