So you don’t have the budget, time and/or inclination to set up a costly live online video stream of your event. So what. Free and inexpensive solutions abound that utilize hardware you’ve already got.
The platform has a drag-and-drop interface that lets planners with no programming experience build and manage mobile event guides and have complete control of the content before, during and after an event.
Meet My Compliance Wizard. This Web-based tool – debuting May 5 – is designed to bridge a resource gap in planning for those in the medical meeting industry
Using free tools, anyone with a laptop and an Internet connection can create, broadcast and archive education content.
Can’t be with us at PYM LIVE DC? Here’s a window into the education and experimentation happening in our nation’s capital.
Connectivity, especially the wireless variety, has apparently jumped up the list of human needs to a spot somewhere between food/water/shelter and a comfortable temperature.
With some honest self-evaluation and thoughtful insight, that new little conference app in the window can be your new best friend.
PCMA Convene magazine has published its second annual issue listing of the best meetings industry venues, destinations and service providers.
Meeting professionals may think that avatars, augmented reality and artificial intelligence are the stuff of sci-fi fiction, says MPI in its latest white paper on technology, but those are the very things that could keep the industry from becoming obsolete. The report, titled “Technology: Why Invest and What’s Next?,” tosses around terms you may be […]
One of the main reasons why people attend conferences is to network. Why, then, do traditional conference apps make that so difficult? This is the question David Aubespin had in mind when he began to develop Topi. Named after a type of fast and extremely social antelope, Topi is a native app that runs on […]
Looking for an entertaining way to have attendees compete for prizes and engage with exhibitors on-site? Try the mobile app Scvngr …
The very best tech tool you can have for managing meetings is the one that you will actually use!
There are a lot of sites that can generate QR codes for free, but if you want to know if anyone is clicking on them, you’re going to want to upgrade to a paid service. BudUrl.pro is an incredibly affordable option that allows you to code website URLs and automatically generates QR codes that link […]
If you’re looking for quick snapshots of technology that can help you save time, save money and create more engaging conferences, check out our Meeting Technology 101 series on PlanYourMeetings.com. Do you belong to Meeting Professionals International? Author Kristi Casey Sanders is one of MPI’s Proprietary Content speakers through June 2013 on the topic. What […]
At a time of economic uncertainty, a $136 million investment in anything is big news. But when it’s a meetings and event technology software company that venture capitalists are interested in, even The Wall Street Journal takes note. Cvent offers online event registration tools, Web-based software for meeting site selection, event management software, and e-mail […]
YouTube is the second-largest search engine in the world, so it’s no surprise that video has become an essential component of corporate communication, event marketing and social media strategy. In this “Meeting technology 101” column, we’ll examine two new tools meeting planners can use to engage audiences, disseminate information and promote events.
You plan it and they come, but if attendees don’t feel welcome or want to participate, your event is a failure. As events become more sophisticated, planners need to be more savvy about creating entrance points for people to interact with each other and feel like they’re being heard. Luckily, there are several tech tools that can help.
Last month we explored some excellent ways your AV company might be able to save you time, hassle and/or money when you share key pieces of information with them. Here are a couple of other items that might help you do the same.
At a recent event, I was reminded of how easy it is to overlook certain pieces of key information or communication that could be vital to the success of an audiovisual solution. In particular, this information applies to small associations or smaller meetings where there often isn’t a formal production crew or Technical Director.
AmpliVox Sound Systems is making and selling portable PA systems and podiums that are RoHS (Restriction of Hazardous Substance) and WEEE (Waste Electrical and Electronic Equipment) compliant. AmpliVox, the 40 year-old audio system specialist in Chicago, meets these requirements in nearly all of the wood products it manufactures. To help stretch forest resources, it uses particle […]
In “Meeting technology 101,” I discussed some technologies that save meeting planners time. Now I’d like to look at some of the tools that can save you money…
Here’s one more reason to buy an iPad: Certain Meetings 6.0 launched today. In addition to its full suite of strategic meetings management solutions, Certain Meetings 6.0 also offers mobile, social networking and e-mail marketing campaign features that can be managed from the meeting planner’s smartphone, laptop or tablet. “Today, [attendees] are showing up with […]
For many reasons, webcasting can be an excellent way to extend the effectiveness of your conference proceedings. With a little clever manipulation, you can use webcasting for marketing and promotion to the masses, for distance or e-learning purposes, or offer it as an additional benefit for members who simply don’t want to travel. The reasons […]
BlackBerry still has the edge over the iPhone, at least when it comes to what meeting planners are using. A recent IMEX survey of social media, blog and smartphone usage among international meeting, incentive, convention and exposition planners at their Frankfurt exposition showed that 47 percent of the 625 respondents use a BlackBerry smartphone; 31 […]
Here’s a handy guide to three of the biggest technology timesavers out there: templates, online registration/attendee management systems and mobile applications.
Having an audience response system at your event that takes real-time polls and texts from your attendees is cool. But having that device also be able to simultaneously translate the presentation into other languages, act as a handheld microphone for audience Q&As, provide support for the hearing impaired and display full-color sponsor logos is awesome. […]
When it comes to the audiovisual for their meetings, most planners tell me it’s the worst part of their job. On a recent posting to the MiForum Google group, there was a long and extended conversation about how difficult it was for a planner in trying to navigate the bidding process for her AV needs. […]
If you don’t know the difference between a 3,000 lumen and a 5,000 lumen projector, you’re not alone. Many meeting professionals find event technology daunting and difficult to keep up with. In this PYM Knowledge Series video, a panel of experts, moderated by Jeff Hurt of Velvet Chainsaw Consulting, discuss and demystify several areas of […]
On May 20, Plan Your Meetings descended on the Hill Country for the first-ever 2010 PYM LIVE San Antonio. Hosted by the Westin La Cantera, Jeff Rasco, CMP, of Attendee Management, Inc. (@JeffRasco) and Cindy Lo of Red Velvet Events (@RedVelvetEvents) moderated the roundtable discussion, addressing a variety of industry concerns such as meeting technology […]
As meeting planners, you are probably quite familiar with the value of education and certification through a formal testing process. Whether the certification is CMP, CSEP, CMM, CEM or another designation, this is a symbol of professionalism and commitment to the industry. The same goes for membership in professional associations such as Meeting Professionals International, […]
eff Rasco, CMP, is a multi-honored, veteran meeting professional with over 25 years of experience. Currently, Jeff is the president of Attendee Management Inc., which provides online registration solutions and housing, as well as travel and e-marketing services. As an educator and speaker on how technology impacts meetings and benefits those who plan and support them, Jeff’s goal is to increase the quality of meetings, and elevate the strategic value of meeting professionals through the intelligent use of technology. This month, I peered into his background and industry insights.
A few years ago, Cisco Systems Inc. hosted about 20,000 employees at its Global Sales Experience meeting in Las Vegas and treated them to a private Aerosmith concert. This year, 20,000 employees went to work and attended the meeting by watching video screens as executives gave speeches and handed out year-end awards. Did Cisco get […]
If you want to expand your meeting’s audience, you need to understand how livestreaming content works. Here are some tips to get you started.
In the AV industry we have lively conversations regarding the interesting tactics some companies will use to finagle every penny from your precious budget. And while many outlandish charges do exist, there are just as many that are justifiable. So, to clarify any confusion over what is real and what is not, here are some […]
Knowing how to evaluate and work with an AV service provider is no easy feat. Not knowing much about the company except for sort-of liking the smooth-talking sales representative can sometimes lead to a miserable experience rife with technical issues and lackluster service. Too often this critical decision is also based solely on whoever comes […]
Happy, happy new year everyone! As your friendly AVGirl, I hope you’re enjoying the columns and that I am fulfilling your needs of learning about the AV industry in a non-intimidating and informative manner. Let’s wrap up our discussion on who those people are in your AV neighborhood. In October we covered who should be […]
This month we resume enriching your relationship with your AV team by obtaining a better grasp of who does what and where they’re doing it. If you think about a factory, there is a definite order to an assembly line. Each worker has their position in the process for a reason. We’ve already examined two […]
Welcome back to month two from your friendly AVGirl, Midori. I know we are in the middle of discovering the various positions and responsibilities of our audiovisual (AV) crew; but I would like to address a reader letter I got last month that reflects a repeating source of concern and debate in the meetings industry […]
Warning: If you are an Audiovisual (AV) professional or are on the cutting edge of event technology, you might yawn your way through my column. If, however, you find yourself broadsided by the miles of cold metal truss, audio snake (why is it called a snake anyways?!) and troops of techs in black polo shirts […]
Teleconference technology is not new, but Marriott aims to make it mainstream by installing HP’s Halo Meeting Room “telepresence” network in existing conference rooms in select locations.
How do you develop a video game to help meeting planners? That was the question tackled by students and faculty from Champlain College, who flew from Vermont to Houston to work on gamelets they presented to the MPI PEC-NA attendees on Feb. 5. Here‘s their story.
Want to know what’s coming down the pike? The hospitality industry’s largest technology event, HITEC 2008, comes to the Austin [Texas] Convention Center June 16-19. Exhibits include Guestroom 2010, a model of “the hotel room of the future.”
Meeting planners got a crash course in corporate social responsibility, the power of un-conferences and emerging meeting technologies at last month’s Meeting Professionals International Professional Education Conference – North America (MPI PEC-NA). “Meet Different” was the theme; and the conference’s planners rose to the challenge.
Atlanta-based Active Production and Design has increased its inventory of LED Pars and Bricks, which consume 80 percent less energy than conventional lighting. “We are getting more and more requests for green meetings,” says general manager Steve Zaug. “That’s why we invested in the upgrade.”
For a taste of what’s new in hotel technology, check into the Renaissance Montgomery Hotel & Spa at the Convention Center in Alabama, which opened last month.
High End System’s DL2 system is much more than a projector. It can capture images from the Web to integrate into presentations instantly. It can videotape the audience, loop the recorded footage and project it back within seconds. And it can project multiple three-dimensional images or a seamless collage on corners and three-dimensional objects as […]