Planning meetings outside your home country presents a whole set of different challenges than you’re used to. It’s wise to get an early start on learning basic guidelines.
What are the biggest meetings trends for 2014? From what we hear, they’re streamlining, going back to basics and creating fun, relevant experiences.
Not all readers are leaders, but all leaders are readers. If you’re interested in staying sharp and ahead of the curve, add these books to your planner toolkit.
Add up the points on our Convention Misery Index and see how good, or bad, your last event was. Have fun …
Want to inspire your attendees? Use your registration form to ask the right questions and you will.
Want to make your events interactive? You can create an on-site confessional, where attendees can go to upload video commentary about what they are learning or discovering at your event. Online portals like Youtube.com make it easy to upload short videos to a corporate channel that can then be shared on social networks or embedded […]
Instead of asking this: Did we exceed your expectations? Did you receive value for price paid? How would you rate the host hotel and conference? How would you rate the meal functions? Would you recommend this event to your friends? Ask this: Did we leave you breathless? Did your experience with us produce […]
Design meetings that inspire. Here’s one word of advice: Stop selling and start listening to your attendees, exhibitors and sponsors. “If you talked to people the way advertising talked to people, they’d punch you in the face,” says William Bakker of Think! Social Media. Rather than flipping a switch 60 days out and going into event […]
Event managers are getting creative and front-loading event attendance. Here are some of their strategies.
What’s wrong with this picture? Read this month’s morsel on “Hiring an outside caterer” and, if you can answer the red flag question, you’ll qualify to win a Starbucks gift card.
From Facebook to Pinterest and every channel in between, go surfing and promote your event to its fullest.
Most good themes are developed in brainstorming sessions, either in groups or through your own imagination.
Take a look at the five components of living in real time and realize that each is within your grasp.
Event strategists create experiences. To do so, we must understand attendees’ customs, habits and preferences.
Exhibitors as varied as Cirque du Soleil and Panama are lining up to take part in IMEX America 2013 in Las Vegas in October. The list of returning exhibitors includes Canada; the Dominican Republic; Four Seasons Hotels and Resorts; Hawaii; Hyatt Hotels; Orlando/Orange County, Fla.; New Orleans; Panama; San Francisco; Starwood Hotels and Resorts; and […]
Smart speakers exchange crucial information with the meeting arranger as soon as they’ve been booked.
Are you a master of program logistics until you step into a ballroom? Need to know how to evaluate and hire a production team and determine your general session needs but afraid to ask? We can help.
Speakers bureaus have been an effective way of identifying and retaining the right speakers for meetings since the time of Mark Twain. Yet some meeting planners aren’t sure how these bureaus work and have not tapped into the power of using them to find the right person for their engagement. Doing so, can save a ton […]
The GBTA Foundation, the research and education arm of the Global Business Travel Association, has created an RFP guide to Strategic Meetings Management (SMM). It arms organizers with a standard set of topics that can be used to question vendors when seeking bids for an SMM program. It’s also meant to guide internal communication or the […]
Be the person everyone wants to know, and your circle will grow exponentially.
Today we’re going to talk about the fine art — and I do mean the fine art — of shorting guarantees.
These 18 minimum requirements should be achievable at almost any event.
One-on-one encounters don’t occur often enough between speakers and audience members.
We need action more than words at this point.
Written communication can make us look like a superstar or an idiot in the blink of an eye. Some tips …
Feel like you’re surrounded by bullies? Here’s how to keep your cool and get what you need.
Take a step back and see if how you work helps your team members improve. There are a number of ways you can make sure you all get better.
Problem-solving is the nature of our business and if you are not 100 percent committed to the project (the goal), you will never truly succeed.
We have all heard “time is of the essence” and “time is money,” but how do you use the minutes and hours of the day to your advantage?
Managing production schedules. Selecting the menu. Planning meetings. Flight schedules. Walk-throughs on both sides of the city on the same day. Oh, and family responsibilities. It can be a lot on one person’s plate. But we’re not just one person. We’re meeting planners. And that kind of makes us superheroes. We can do it all. […]
CVBs thrive on repeat business built on relationships with clients — including meeting planners.
Ten ways event companies can enter the new world of digital content marketing?
You don’t need a big budget to create interactive online schedules that let attendees build their own conference agendas. Sched.org has free and paid options that let event organizers build color-coded schedules that are compatible across desktop and mobile viewing platforms and can be exported or embedded anywhere.
Screencast-O-Matic.com is free if you want to film in 15-minute increments.
Flight times, hotel reservations, car rentals. Details, details, details! TripIt.com can organize all of your information and help you travel like a pro.
Knowing the difference between a sellers’ market and a buyers’ market will help you do your job more effectively.
Tweetreach.com can tell you how many individuals have seen your messages and how many impressions were generated.
You have your event budget, marketing plan and strategic plan. Then you realize you don’t have enough to incorporate that cool app …
Just as I do not believe that sticking a camera in the back of a room makes a hybrid event, I do not believe that randomly jumping in front of the camera and talking to the virtual audience makes a virtual emcee.
When planning a program, which is more important, the logistics or the design? The answer, just as with the proverbial “chicken or the egg?” question, depends on your perspective.
There are a lot of sites that can generate QR codes for free, but if you want to know if anyone is clicking on them, you’re going to want to upgrade to a paid service. BudUrl.pro is an incredibly affordable option that allows you to code website URLs and automatically generates QR codes that link […]
You probably knew that Google was the No. 1 search engine, but did you realize that YouTube.com was No. 2? If you’re interested in people knowing more about the events you organize, there’s no better way to spread the word than creating video content. Or, better yet, encouraging potential attendees to create content for you. […]
A few months ago, meeting professionals began hearing about Zentila, a hospitality technology company and online booking tool that promised to take the pain out of last-minute event planning. Now Zentila has tweaked its system by adding what it calls the “great reveal.” Zentila, a Plan Your Meetings partner, is designed to help planners tasked […]
Usually I write my monthly morsel about an experience after it happens. Today I am writing it at the beginning of an event. A client of mine hired me to do an event in the Washington, D.C.-National Harbor, Md., area. The event instructions were simple: casual get-together with beer and wine for 150 to 200 guests. The […]
What you wear says more about you than almost anything else.
If the worst thing that has ever happened at one of your meetings is running out of coffee or having a piece of audiovisual equipment fail, then you should consider yourself very lucky — and long overdue for a more serious complication to occur. Every day, meeting planners grapple with a variety of crisis or […]
Planning a basic meeting is not as cut-and-dried as everyone wants to make it, because every meeting has its own personality. Before you can plan one, you need to know three things: The purpose of the meeting. What you want to accomplish. How much you have to spend – a.k.a., the budget. Once you know […]
Recently I was participating in a Buyer Education Program in a not to be named city. The program was designed to get large group buyers together to experience the venues, service and options. All were seasoned planners or intermediaries. Following the closing of the program, several of us extended to see some of the area […]
For many meeting planners, the first call they make during the planning process is to a convention and visitors bureau (CVB). “They’re able to arrange initial contact with everything from lodging to catering to transportation to ground needs, entertainment, everything,” says Mike Davidson, senior manager of corporate events for T-Mobile. Not only can they send […]