Whether you’re trying to keep teams of people organized or just remember what’s on your personal to-do list, there are online and mobile tools that make project management a snap. The key to finding a good system is selecting one that ports from desktop to tablet and mobile views so you always know what you should be doing. Here are some of our favorites. They all do the same thing.
- Any.do is best for personal checklists. Set yours up on your phone or desktop, and you’ll be prompted every morning to review what’s on that day’s schedule. The interface is clean, alerts are handy and, best of all, when you complete tasks, you’re rewarded with coupons for goods and services you might use (like $40 off Travelocity bookings).
- Asana.com can be used personally or for teams of up to 15 people for free; after that, there’s a minimal charge per person/month. Tie it to your email, and you can create to-do lists and tasks directly from your inbox. Google Drive integration means that you can tie a document to a task and no matter who’s working on it, only one version will exist.
- Basecamp.com requires a monthly fee to use, but it’s worth it if you’re tracking multiple projects, files, clients or team members. It’s checklist-based, so it’s best for people who know all the steps required to finish a task. The interface is intuitive, but you’ll want to train people on use and best practices before unleashing them into the system. Plus, it can overload your inbox with emails.
- Podio.com is best if you need a little guidance. Rather than checklists, users create workspaces that come pre-populated with templates. So if you have to market an event, but don’t know where to begin, Podio lets you download an event marketing app filled with spreadsheets and other guides that a typical event marketer uses. It’s free unless you have more than five people working in it with you.
- Slack.com is a private messaging system that integrates with multiple project management systems. If you have some team members on Asana, others on Basecamp or Podio, this is a how you can link everyone together. It’s free and has a desktop application as well as mobile alert system.
What’s your favorite project management system?