According to Money magazine, planning meetings is one of the best jobs you could have.
Here you can find articles and tutorials to help you in practically every aspect of meeting and event planning. These articles are written by our awesome PYM community members and industry experts.
State of the industry
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According to the State Department, only 20 percent of Americans have valid passports. That could mean big trouble next Dec. 31, when American citizens will need a valid passport to reenter the country from Canada, Mexico, and Central or South America via air or sea.
Travel-friendly shoes, safety tips, dog-gone hotels and pampering trends.
The Mashantucket Pequot Tribal Nation intends to invest $400 million in a casino resort at the site of the Broadwater Hotel in Biloxi, and is awaiting approval from state regulators before beginning development of the Foxwoods Resort Casino at Broadwater Beach.
Several four- and five-diamond/star properties have joined Associated Luxury Hotels (ALH): The Boulders Resort & Golden Door Spa in Carefree, Ariz.; the Peaks Resort & Golden Door Spa in Telluride, Colo.; Jumeirah Essex House in New York City; and Pan Pacific Seattle, in Seattle, Wash.
The city of Athens, Ga., takes business and leisure travel seriously, so it held its first Hospitality U at the Classic Center to educate locals about the importance and economic impact of meetings and conventions on the local economy.
Dallas-based REIT WW Lodging Inc. is looking for buyers of its three-property, 891-room portfolio, which includes hotels in prime locations: Orlando’s Walt Disney World, San Francisco’s Fisherman’s Wharf and San Diego’s Harbour Island. The 325-room Best Western Lake Buena Vista, 355-room Radisson Fisherman’s Wharf (with 45,000 square feet of waterfront space) and 211-room Hilton Harbor […]
Starwood Hotels received top honors in all five hotel categories in the American Automobile Association (AAA) Preferred Partner Performance Survey, winning “2005 Hotel Partner of the Year,” “2005 Lodging Partner Best in Service,” “2005 Lodging Partner Best in Product,” “2005 Lodging Partner Best in Sales Support” and “2005 Lodging Partner Best in Marketing.” This was […]
Names Chairman-elect Mark Andrew, CMP, took a leave of absence from his role as general manager of the Westin Bayshore Resort & Marina in Vancouver to pilot Meeting Professionals International (MPI). Former President and CEO Colin Rorrie Jr. stepped down last month; a search for a new CEO is underway. Starwood Hotels & Resorts named […]
Carlson Companies’ Regent Hotels and Radisson Seven Seas Cruises merged under the global Regent banner, and re-branded itself as Regent Seven Seas Cruises.
Give these ideas a whirl.
After a hotly contested round of bids from cities including Atlanta and "Birthplace of Speed" Daytona Beach, Fla., NASCAR announced the home of its hall of fame would be in Charlotte, N.C.
Despite record lows in domestic airfares paid in 2005, business travelers should expect to shell out more in 2006, says the Business Travel Monitor (BTM) report released by American Express’ business travel unit.
The hospitality industry is holding its breath, waiting to see what happens July 1 when labor agreements with New York City’s 25,000 hotel workers expire. Labor contracts will expire in six North American cities this year — Toronto, Honolulu, New York, Chicago, Los Angeles and Boston — representing two-thirds of the industry’s labor contracts in […]
One of the biggest advantages to meeting at a university-managed facility is the cost factor. “We’re a non-profit organization managed by Georgia Tech,” says Kirk Englehardt, director of communications at the Georgia Tech Research Institute (GTRI) Conference Center in Atlanta. “Our goal is not to make a profit on the facility. At the end of […]
Atlanta Connect Cards, Château Élan's, Outdoor Alabama, and room layouts.
At the center of Cancun’s hurricane recovery effort is a $20 million beach recovery program, scheduled for completion April 30, 2006. The project primarily is focused on renewing and restoring the southernmost beach along the city’s hotel strip, and is designed to do so without disturbing visitors currently enjoying the reopened beaches. Attractions and hotels […]
Holiday Inn’s new eHost went live last month. The virtual concierge service is the first by a major hotel chain. Accessed via hotels’ free high-speed Internet access systems, eHost gives Holiday Inn guests 24-hour access to the information normally provided by a traditional concierge, including area dining options, attractions, movies, shopping, transportation, and events in […]
A decline in requests has led many hotels to reduce its number of smoking rooms in recent years, but now a major chain has gone smoke free and family-friendly Disney hotels have kicked the habit. At the beginning of the year, Westin Hotels & Resorts became the first hotel chain to introduce a brand-wide smoke-free […]
“The Lighter Side of Business Travel” is a collection of 90 cartoons, originally published in the legendary New Yorker Magazine, that capture the business travel experience from airport security screening to hotel wake-up calls. The National Business Travel Association (NBTA) partnered with The Cartoon Bank to produce the book, billed as a great gift for […]
“Mileage Pro: The Insider’s Guide to Frequent Flyer Programs” gives travelers advice and tips for managing and maximizing frequent flyer programs, including choosing the best program, how to reach elite status, identifying optimum awards, and exchanging miles and points among programs. Aimed at road warriors, miles junkies and even infrequent travelers, this book offers useful […]
You have an important event. You know you’ve planned everything well, down to the printed program, which looks great. You’re ready. But when it comes time for the video presentations, there’s no sound. And you note that the screen is too big for the room (and for the people sitting at the front tables to […]
Villa Christina, Bocce ball, "flight nights," and a telephone chain.
Delta has received approval from the United States Department of Transportation to expand into 11 new markets across Europe and the Middle East this summer. By June, when non-stop flights to Kiev, Ukraine, are expected to begin from New York-JFK, Delta will become the world’s leading carrier across the Atlantic, offering more flights and destinations […]
After a rocky 18 months of attempting to “challenge the status quo,” Independence Air shut down operations on Jan. 5, canceling its more than 200 daily departures to 37 destinations, and filing for bankruptcy. Under section 145 of Congress’ Aviation and Transportation Security Act (Nov. 19, 2001), U.S. airlines must offer stand-by transportation to passengers […]
American-based Hilton Hotels Corporation (HHC) agreed to purchase 400 hotels from U.K.-based Hilton Group (HI), reuniting the Hilton brand for the first time since it split in 1964. Upon completion of the buyout, scheduled for first quarter 2006, HHC will become the world’s largest lodging company with nearly 2,800 hotels and 475,000 rooms in 80 […]
American InterContinental University interior design student Kevin Knight won Crowne Plaza Hotels & Resorts’ Meeting Space-Off challenge for undergraduate design majors with his design for a modern boardroom, transforming the Crowne Plaza Atlanta-Perimeter NW’s The Boardroom into an industrial-style meeting space using environmentally friendly materials and a warm color palette.
Spa Treatments in AZ, In-room shopping, loungin', and meeting in Mexico.
The Special Event Assistance & Resources With a Caring Heart (SEARCH) Foundation will present a check for $25,000 to the New Orleans Foundation for Events Associates Revitalization (NOFEAR) during the Special Event Trade Show in Dallas on Jan. 11.
Haunted bed-n-breakfasts, NASCAR simulators, ice-breakers, and candy.
Host Marriott Corp. acquired 38 luxury and upscale hotels from Starwood Hotels and Resorts Inc., which Starwood will continue to operate for up to 40 years. Meanwhile, Starwood Hotels & Resorts Worldwide acquired 130 Le Meridien hotels and resorts in 56 countries, significantly increasing the company’s presence in Europe, Africa, Asia Pacific and the Middle […]
Along Mississippi’s Gulf Coast, attractions, hotels and restaurants are beginning to reopen. Charter boats for deepwater fishing are already carrying near-capacity loads. Most of the coast’s golf courses are expected to open by January. Many restaurants, including the Biloxi landmark Mary Mahoney’s, have reopened. The Isle of Capri, Imperial Place and the Palace are planning […]
Development in Atlanta heated up this fall with the Nov. 23 opening of The Georgia Aquarium, the largest in the world. This is an amazing time to be in Atlanta, as a resident or visitor,î said Spurgeon Richardson, president and CEO of the Atlanta CVB. ìThe city is gearing up for an unprecedented series of […]
Small meetings in central Florida, native cuisine in Scottsdale, edible flowers, and The Smart Pen.
People in the hotel industry continue to find creative ways to help recent hurricane victims. Employees of Orlando's The Villas of Grand Cypress are donating vacation day pay.
Marriott Rivercenter and Marriott Riverwalk have teamed with Deaf Link, a San Antonio-based company that uses state of the art technology, the Internet and certified interpreters to provide communication access for the deaf and hard of hearing. Using a Web-based camera and videoconferencing technology, the two hotels provide deaf and hard of hearing "callers" 24-hour […]
Downtown Atlanta's Marriott, Hilton and Hyatt hotels have teamed up to offer planners looking to book 1,000 to 4,000 peak room nights a comprehensive, contiguous and affordable meeting package.
The General Service Administration increased the standard daily allowance for meals, incidental expenses and lodging for government travel in most markets for fiscal year 2006. New per diem rates went into effect Oct. 1. In the cities where government meetings book the greatest number of rooms, the average allowed per diem rate is higher than […]
InterContinental Hotels Group opened a “Holiday Inn for the 21st century” in Pooler, Ga., on Sept. 28. The 63,000-sq. ft. Holiday Inn Savannah-Pooler is designed to capitalize on the iconic heritage of the Holiday Inn brand while offering modern, innovative amenities for business travelers and families. Rooms are equipped with business amenities, such as voice […]
Several hotel chains have waived cancellation fees for meetings scheduled in New Orleans. According to Lodging Econometrics, Inc., 160 Louisiana hotels (28,481 rooms) and 33 Alabama hotels (3,650 rooms) currently are closed. In Mississippi, 93 hotels with a total of 13,701 rooms are closed. The Federal Emergency Management Agency (FEMA) has declared the following counties […]
Helping hurricane victims, buzzy booths at PYM Expo Atlanta, hand-made gift baskets, and in-room fitness.
Marriott Hotels and Resorts unveiled its hip new room design — its first in 10 years — with a live billboard in Times Square Sept. 21. The mSpot billboard, a life-sized Marriott guest room that doubles as a soundstage, features live entertainment from musicians such as Ciara, Antigone Rising and Collective Soul, and morning workout […]
In the wake of repeated natural disasters, meetings planners are being forced to think and act quickly and creatively to adapt to the industry’s changing circumstances.
Online bookings, wine and water, presentation pointer, and uncommon cruise ideas.
New Orleans’ Ernest N. Morial Convention Center was scheduled to host more than 40 conventions this fall, but in the wake of Hurricane Katrina’s trail of destruction and mass flooding, the New Orleans CVB announced the suspension of all meeting and convention activity through March 31, 2006. The hurricane hit just before New Orleans’ peak […]
Whether you’re giving your board a summary of the results from a recent conference, pitching a new idea to business partners or trying to sell your boss on a new concept, it’s important to know how to give a professional business presentation. Here are some practical pointers for meeting planners, conference organizers or anyone who […]
Give these ideas a whirl. Tips: What's Cooking Print double-sided name cards for seated diners or encourage attendees to turn their cards inward once seated. It takes the pressure off attendees to remember names, facilitates dinner conversation and literally puts a name to a face. Starting a function with a wine tasting is guaranteed to […]
Meeting planning is second only to executive management as a key function of associations, according to the 2005 Association CEO Survey released by the Professional Convention Management Association (PCMA).
NAMES Steven A. Schuldenfrei has been named President of the Trade Show Exhibitors Association; Mary Beth Rebedeau will fill the vacancy he left as Executive Director of the Society of Independent Show Organizers. Alyssa Egger has been named Account Services Representative for Plan Your Meetings (PYM) magazine. Egger will work directly with PYM’s advertising partners […]
An entertaining recipe for a delightful meeting experience
April 21 is National Meetings Industry Day across Canada, recognizing the country's $20 billion (Canadian) global meetings industry, and the economic impact meetings and events bring to Canada. Members from all seven chapters of Meeting Professionals International (MPI) in British Columbia, Greater Calgary, Greater Edmonton, Manitoba, Montreal, Ottawa and Toronto will celebrate with a variety […]
The Society of Applied Anthropology is kicking off its week-long conference in Santa Fe with a day of events planned for area residents — sort of a cultural exchange between the community and meeting attendees. Organizers of the April 5 event hope the idea will spread. “We should try to reduce the boundaries between our […]
Last year, Florida was hit hard by back-to-back hurricanes that damaged property around the state and sent meeting planners scrambling to find alternative venues, or having to cancel events altogether. Having three hurricanes and one major tropical storm in three months is abnormal for Florida and the state's official tourism marketing agency, VISIT FLORIDA, is […]
• AirTran obviously understands the business of meeting planning. A brochure for its EventSavers program is titled “Your Reward for Playing Babysitter to Large Groups of People.” • Dave and Busters, besides making a really good Chicken BLT Salad, has some clever trivia questions on its newsletter (good for a reading during meeting breaks) and […]
Ever get frustrated with the clock in your hotel room? Just in time for Daylight Savings, the Hilton Family of Hotels says it’s got a solution. The new Hilton Family clock features one of the easiest-to-set alarms ever, according to the company, which plans to install the new clocks in nearly 250,000 guest rooms. The […]
Pillow gifts may be left in guest rooms at the beginning or end of the event as an incentive or a memento, or every day of the meeting to reinforce the meeting’s message. Baskets of fruit, cookies or a bottle of wine with a selection of cheeses are common, but always welcome at check-in. Better […]
Do you find yourself eagerly going to trade shows, grabbing the sponsor’s free bag and filling it up with as many goodies as you can, like a kid at Halloween? Do you automatically expect certain “perks” from businesses you negotiate with to service your meetings? If you do, you’re no different from most of your fellow meeting planners or, in fact, most people doing business today. But Dr. Bruce Weinstein, “The Ethics Guy,” says its time to say no to freebies and the marketing come-ons that, he contends, hurt businesses in the long run.
On March 16, 2005, Atlanta area planners learned that violins rock, gorillas laugh and Zoo Atlanta is a lively location for an event. Life-size bronze cheetahs line the path to the Conservation Action Resource Center (ARC), an unusual, organic-shaped granite building with a 2,200-sq. ft. conference room (Ford Conservation Conference Room) overlooking the children’s zoo; […]
A large majority (67%) of planners responding to FutureWatch 2005, an annual report by Meeting Professionals International (MPI) and American Express, indicate they always or frequently measure ROI, with post-event attendee surveys the measurement tool of choice followed by meeting budget and revenue reports, and client feedback. But 68 percent of suppliers indicated planners seldom […]
Next time you meet in Houston, think about putting a TaxiCard in your delegates’ welcome packages. TaxiCards may be purchased for any dollar amount with a $25 minimum and delegates can add funds and review card balances online. TaxiCard holders simply present the pre-loaded card to the taxi driver at the start of the trip, […]
If you do not play golf for business, you are missing an opportunity, says David Collins of Business Golf Success. This is where relationships are built, he says. His advice to beginners? Learn how to get out of the cart quickly and take your turn quickly. Dont take too long looking for golf balls. Take […]
The Tennessee Aquarium in Chattanooga sent out a CD of its press kit in a square envelope with two blue foam sharks literally swimming off the sides. The result: a direct mail piece that demanded attention. “Tickelopes” come in a variety of prefabricated sizes and colors. For more information, visit www.tickelopes.com.
The Convention Industry Council (CIC) issued a strong statement April 1 in response to recent labor disputes between hotels and their union employees in various U.S. cities. In it, CIC says it "does not support tactics that include any misrepresentation or attempt to force industry professionals to boycott hotels at which these disputes may arise." […]