Whether you’re telecommuting, hoping to start working remotely or already spending most of your time on the road, the wealth of business-related apps means you can create a paperless mobile office anywhere. In Part 2 of our five-part series, we look at file sharing.
Who needs a jump drive when you have the cloud? Free tools with mega amounts of storage means you can create personal virtual file cabinets of your images, word files, presentations, audio files and videos so that wherever you have an Internet connection, you have access to your raw materials and historical info.
1) Evernote.com. This is the most user-friendly of the online file cabinets because it has a very intuitive interface and useful web-clipping tools that allow you to create new documents and files from any website with the click of a button. You can save video, audio, images, text, webpages and PDFs all in the same notebook. A free version gives you a large amount of storage as well as many useful features such as the ability to search text in images (to find business cards, PDFs, etc.). For $5-$10 per person per month, you can add the ability to share files and collaborate in real time on any document, create to-do lists and basic project management tasks from emails, and turn any online notebook into an instant presentation with the click of a button.
2) Dropbox.com. The amount of storage you get depends on how many people you’ve invited to join Dropbox, but this free FTP killer is a fantastic way to send and share files that are too large to email.
3) Prezi.com. If you need to collaborate on a presentation, but want something more engaging than PowerPoint, Prezi is a Web-based presentation editor that allows you to present in a non-linear fashion. It’s fantastic for presentations in which you might need to skip ahead or go backward.
4) Haikudeck app. If you simply must create presentations on PowerPoint, at least start with the Haikudeck app for tablets and Web. You can export presentations to a PPT format, but templates put the emphasis on visual storytelling, and a large inventory of images is free to use.
5) Slideshare.net. This YouTube for presentations is ideal for posting conference content and archiving other presentations. Free accounts give you generous amounts of storage and embed codes; so, you can share the slides on social networks and websites.
6) Archive.org. If you just need a private place to upload a large audio or video file that you might need to use later, this free site is a good option. Just don’t forget to edit your privacy settings, or it will visible to all users.
What is your favorite tool?