Although I hung up my rugby cleats long ago and am barely fit to play an Old Girls’ match, I still think fondly of the sport. Especially since I find many similarities between ruggers and meeting planners. So many, in fact, that there were too many to fit in one post (see Part I). Here […]
According to MPI’s recently released Meeting and Business Event Competency Standards (MBECS), marketing ranks low in importance after an impressive list of other considerations, including strategic planning, project management, risk management, administration, human resources, stakeholder management, meeting design and site management. So it’s no surprise that for many planners, marketing is an afterthought. Most likely, […]
Planning high-level executive meetings can be some of the most challenging and stressful events you are asked to produce. While board meetings or executive retreats aren’t necessarily the largest or most complex meetings, they are loaded with opportunities and challenges you have to anticipate and accommodate. Follow these guidelines to ensure a successful event for […]
Let’s face it Sunshine, your awards banquet has seen better days. Basically, it sucks and everyone knows it. You have been pedaling the same boring food, the same crappy venue, the same suckity, suck-fest for years and quietly, even you would rather go grocery shopping than sit at that table up front, sipping that crap […]
You’re sitting at your desk, decompressing from the last event and your boss walks in with your next assignment: an appreciation event for customers and/or employees. Sound exciting or scary? Maybe a little of both, but let’s get you to a place of comfort, excitement and success! Appreciation events cater to the attendee. This event will be used […]
My biggest challenge as a high-tech association planner was providing Internet access to my attendees at a reasonable cost to the association. We were known for always having a great network and free access. It set us apart from our competition. Our attendees were heavy Internet users that expected to have free access in the […]
Several years ago, I helped found a women’s rugby football club in New York City. For those first few years, as we struggled to build a strong team, we often felt like the Bad News Bears. Now, the Village Lions RFC Women’s Side features players who represent the United States in international play and is […]
Most people would argue that best seat on a Boeing 757 is not 19-C, and that any seat in first class would be better. But what do those seats offer that seat 19-C does not? Free drinks? If I am flying out at 10 a.m., do I really need a cocktail? More leg room, you […]
In the past 24 hours, I’ve heard two stories from different sources that illustrate the difference between truly servicing the needs of your customers and what it means to only pay lip service to it. The first example was a story told me by a friend who’s technically in sales, but who ends up executing […]
Recently many successful events have seen attendance numbers dropping. Event stakeholder reactions vary wildly – from canceling the event entirely, to redoubling marketing efforts. Happily, neither of these approaches are inherently right or wrong. The trick is to know why attendees aren’t coming, and how organizations can then address the objections keeping those attendees away. […]
There are 33 skills that meeting professionals must master before they can achieve the Meeting and Business Event Competency Standards (MBECS). A joint creation of Meeting Professionals International and the Canadian Tourism Human Resources Council, the free public guide provides the first comprehensive, global set of standards for the meeting and event industry. The standards […]
@Checklistqueen Erica Prewett provided the education at the 2011 PYM LIVE Charlotte, N.C., event last week. Here’s a recap of the event and the “Next Stop: Innovation” educational session.
Your big meeting just wrapped up and you’re feeling pretty proud of yourself. After all, you had some of the best and brightest industry experts delivering relevant, “need to know now” information in slickly produced keynote presentations at well-attended general sessions. Your schedule was chock-full of educational breakout sessions, with more information presented by strong […]
Everyone who’s tired of seeing picnic lunch menus that feature grilled 6-oz. burgers and chicken raise your hand and say “I”! Since we’re in prime picnic months, allow me to suggest some picnic-themed banqueting items that can give this ho-hum menu a “food lift.” Salads I am not a fan of deviled eggs, yet I […]
YouTube is the second-largest search engine in the world, so it’s no surprise that video has become an essential component of corporate communication, event marketing and social media strategy. In this “Meeting technology 101” column, we’ll examine two new tools meeting planners can use to engage audiences, disseminate information and promote events.
When it comes to building awareness and driving attendance to your event, e-mails are still one of the best, fastest, cheapest methods. However, most planners struggle with building an e-mail campaign, especially when it comes to two very basic parameters: How many e-mails are the “right” number of touches? How often should e-mails be sent, […]
The Denver PYM LIVE might just have been the best event yet this year. Renee Ortiz, president of Eventful Productions Inc. led the session “Next Stop: Innovation,” and as you can see from the recap below, we had a very active audience of notetakers on Twitter. From their arrival at Denver’s gorgeous Brown Palace Hotel […]
In recent years, corporations have increased scrutiny of the way money is spent on large meetings. But according to a Carlson Wagonlit Travel (CWT) Management Institute Survey, it’s small meeting management that could provide the biggest cost savings. Nearly two-thirds of all meetings host 25 or fewer people, the survey indicates, and the collective spend […]
Destination Colorado, a member-based organization that helps promote the state’s destinations and services to meeting and incentive planners, has released its 2011 Meeting Planner Guide, which has information on more than 100 meeting venues and services throughout the state. For more information on booking meetings and group business in Colorado, visit destinationcolorado.com or “like” Destination […]
Icebreakers can be a great way to start a meeting, as they set the tone for the presentation. They are helpful in relaxing participants, which then makes them more receptive to listening and contributing. Icebreaker activities also can create a “team atmosphere” and motivate participants to work with others in a cooperative manner. A good […]
Despite reassurances that the recession is over, corporate purse strings aren’t getting any looser. And that, coupled with increasing hotel and transportation costs and short booking windows, is leaving meeting and event planners feeling pinched. On the meeting supply side, hotel and convention sales managers are having a hard time connecting with potential clients and […]
In case you couldn’t be with us at our 2011 PYM LIVE Orlando event June 1, we collected the social media buzz on the event and published a little recap story using the free tool Storify. Check it out:
On April 29, 2011, meeting planners and suppliers came together in Atlanta to discuss the State of the Industry. Here is a summary of their findings.
It used to be that if you were hosting a corporate meeting or association conference, it was understood it needed a theme. Who can forget the classics? Right Team, Right Time Right Now. The Power of One. Focus on the Future. Better than Ever Together. Mission Possible. The theme sets the tone, in what planners hope […]
Sometimes it’s easier (and more fun) to get your point across with a funny little drawing. CartoonResource.com is a clearinghouse of stock cartoons that you can purchase to include on websites, in newsletters and on promotional items. Or, tell them what you’re looking for and have them create a custom cartoon or caricature for your […]
The Dallas Arboretum is a stunning meeting facility. On May 12, we had an interesting conversation about meeting innovations here with @Jeff Hurt. Take a look at the venue: And here’s our story, archived from the social media conversation, courtesy of Storify: [View the story “PYM LIVE Dallas 2011” on Storify]
With the cost of airfare and gas rising to unheard-of levels, more and more attendees are looking to carpool to events. SpaceShare is an online service that can build customized sign-up boards and websites to help connect attendees looking to ride-share. They also provide education about planning more sustainable events.
Effective teamwork is the most crucial element in a successful and productive company, and what better way to enhance that corporate teamwork then through off-premise engaging activity-based team building? With each new team-building experience, companies are able to boost their employee productivity through increasing the company morale. The key to this however, is planning an […]
When I go to a conference or corporate meeting off-site for a few days, it is important to have an agenda so things get done, but please, please, please stop planning every single minute. I know your job is to plan the meeting, but when you over-plan it, I will hate you for it. Why? […]
A historical venue is a place that is steeped in historical significance, either because it’s where an important event took place, it has architectural relevance, or it’s where an important person lived or died. But that doesn’t mean their usefulness as a special events venue is stuck in the past. There are many reasons why […]
By 2015, virtual meetings and events will be an $18.6 billion industry, estimates Market Research Media. That industry will need meeting planners with the skills and knowledge to successfully plan, build, design and execute virtual programs that achieve business objectives. To this end, the Virtual Edge Institute now offers a certification program for digital event […]
The Greater Fort Lauderdale Convention and Visitors Bureau has teamed with six upscale hotels near the Broward County Convention Center to offer one-stop planning assistance for groups needing up to 2,700 rooms. In addition to accommodations and hotel meeting space, the “Lauderdale Convention Collection” offers special savings and incentives. “By creating a single hospitality experience […]
Visit Florida is offering complimentary event insurance to cover any costs directly related to re-booking a meeting due to a named hurricane. Limits and restrictions apply; meetings must be rescheduled within 12 months of the original date. Planners holding events during the months of August, September and October 2011 or August, September and October 2012 […]
While working in Nevada last week, I went to the final meeting with the off-premise catering company who was catering my client’s customer appreciation event. This party was being held at a museum, and the caterer was from a chain of locally owned restaurants that recently started an off-premise catering division. Their first big contract […]
On March 30, in San Antonio, something amazing happened: We had 100 percent attendance, no attrition, at our PYM LIVE Event. That blew our minds because there’s always someone who can’t make it, and for this event, there were a handful of planners who were driving in from Austin who had either attended the event […]
The American meetings and events industry directly and indirectly supports 6.3 million jobs and generates almost $1 trillion a year in direct, indirect and induced spending. The industry’s direct $106 billion contribution to the U.S. GDP is greater than the amount generated by auto manufacturing ($78 billion), performing arts/spectator sports/museums ($71 billion), and information and data processing services ($76 billion). If indirect and induced spending numbers are included, meeting and event production’s total annual contribution to the GDP is $458 billion.
Planning a meeting or event in a restaurant has several advantages, especially for small to mid-size groups.
Everyone’s all a-twitter about Twitter, but does it really work to drive attendance and engagement at events? The answer is … it all depends. Before adding a social networking strategy to your already overloaded planning checklist, ask yourself these questions …
You plan it and they come, but if attendees don’t feel welcome or want to participate, your event is a failure. As events become more sophisticated, planners need to be more savvy about creating entrance points for people to interact with each other and feel like they’re being heard. Luckily, there are several tech tools that can help.
The first step towards greening meetings and events is establishing a benchmark so all sustainability initiatives can be measured and improved upon. IMEX America, in anticipation of its first North American trade show, has hired MeetGreen to help it take those metrics and develop a sustainability strategy for this and future events. “We will have […]
It might seem like a gamble to plan a meeting at a casino, but with the proper planning it can be a hit. The planning and logistics are much the same as planning a meeting at a resort. Here are seven reasons why your best bet may be to choose to meet at a gaming property.
At a recent global owners meeting in Orlando, Hilton Worldwide distributed iPads to 1,700 attendees staying at the Hilton Orlando Bonnet Creek and Waldorf Astoria Orlando hotels. Preloaded with a “virtual concierge” app, the iPads allowed attendees to schedule wake-up calls, request housekeeping, arrange transportation, make dinner reservations and even request drinks be brought to […]
Claire Gould shares her best practices for culinary negotiations, how to avoid blowing out your budget, handling bar inventory and more.
If you’ve never been to one of Plan Your Meetings’ PYM LIVE Events, definitely consider going to their next one. I was introduced to this company, (whose mission it is to keep event and logistics planners up to date with the latest in the field), a few months ago at an Event Logistics Training Workshop […]