By coordinating energizing group activities to facilitate connections, or incorporating the scenic outdoors to create a memorable event, planners are using distinctive experiences to ensure the success of their meetings and create a lasting impact for their attendees.
Last year, meetings and conventions held in Mexico generated $18 billion (U.S.) in direct spending, attracted 23 million attendees, accounted for 24 million hotel room nights and helped keep 441,000 Mexicans employed. The meetings industry’s total direct, indirect and induced economic contribution to the Mexican economy in 2010 was $32.5 billion (U.S.), which helped support […]
Almost 75 percent of industry insiders find virtual events useful, but nearly a third are still struggling with how to generate revenue from them, says the 2010 Virtual Event Report. Here are some of its core findings: 2010 virtual event report For a free copy of the full report, click here.
Depending on the type of event you’re planning, the CVB may be all you need to navigate the landscape of your host destination. However, when a more personalized and expert approach is needed, it may be necessary to enlist the help of a destination management company (DMC). According to Michelle Yurcak, a certified destination management […]
It’s been more than six months since the Deepwater Horizon oil spill raised questions about whether Gulf of Mexico destinations from Texas to Florida would be able to maintain their blue waters, white-sand beaches and fresh seafood production. But by all accounts, businesses and beaches are open and welcoming all meetings and events. Here are some destination updates …
Yes, the Gulf of Mexico oil spill has sullied some of America’s favorite beaches and messed mightily with the meetings and event industry, but smart planners see opportunities beyond the tar patties. From Florida to Texas, the main message from travel and tourism officials is that it’s business as usual. Most attractions, hotels, restaurants, exhibits, […]
This month presented an incredible opportunity for me to discuss the hospitality industry with an accomplished veteran and true pioneer, Joyce J. Ginsburg. With over 40 years of experience as both a supplier and a professional planner, Joyce’s story is very interesting and compelling. Her dedication and passion for meeting planning is immeasurable. After speaking with her, I realized that in this learn-as-you-go business, it’s oftentimes more about who you know than what you know.
In all my writings, speeches and rants at meetings, I am often asked what’s the best tip or greatest “gotcha.” Recently, after concluding the filming of PYM’s “Contract tips and traps” Knowledge Series video, I was reflecting on the input provided and the value of what was shared. Then it occurred to me that one […]
As I am spending the month in Kittanning, Pa., working my father’s estate, I can’t help but drift back to the roots of this small town: farming. Since it is July and we are in the midst of “corn growing season,” I thought it would be appropriate to give you some insight on how to […]
Often when meeting and event organizers begin planning conference education, they take the most efficient path. They consider the venue’s meeting space, capacity charts and room layouts. The object is to get as many people as possible in each room for each presentation. This planning process focuses on what’s best, efficient and easiest for the […]
I am currently working on a meeting in Las Vegas, Nev. — a destination where nearly all my attendees will be either flying or driving in for the event. Once they land, they will need transportation from the airport (and back again), to an offsite group trip, as well as options for exploring the city […]
On June 17, Plan Your Meetings was in the Windy City for the first ever 2010 PYM LIVE Chicago. Hosted by the Sutton Place Hotel, Steve Lowe (STLowe@harrahs.com) of Harrah’s & Harveys Lake Tahoe and Kevin R. Johnston, CMP (@Kevin_Johnston) of the Advantage Event Group addressed pressing industry topics and concerns, such as measuring ROI, […]
Ever hear those stories about families who rent a vacation house together? Rarely does it turn out well, especially the first time. Count on disagreements over children’s bedtimes, room allocations, paying for food and clean-up. Now multiply those decisions by thousands and you have what meeting planners and executives face when they try to co-locate […]
Ground transportation is a very tricky part of the event planning industry because if done right no one really thinks to thank you. How hard is it to order a car/bus and driver? Here is the answer: harder than you think. If ground transportation isn’t done correctly — for example, a shuttle bus hits a […]
By Lisa Kraus Everything we do at Plan Your Meetings is designed to help you plan better meetings and events, and to help you connect with products, services and properties that best meet your needs. In order to develop the best editorial, LIVE Events, online resources, programs and content available, we regularly seek the help […]
Looking for some action at your next Orlando meeting? WonderWorks, an upside-down “amusement park for the mind,” is a fun and interactive alternative for a reception or evening function for up to 1,000 people. In addition to a laser tag arena and a magic-comedy dinner show, the facility offers over 100 interactive exhibits to explore, including […]
If you don’t know the difference between a 3,000 lumen and a 5,000 lumen projector, you’re not alone. Many meeting professionals find event technology daunting and difficult to keep up with. In this PYM Knowledge Series video, a panel of experts, moderated by Jeff Hurt of Velvet Chainsaw Consulting, discuss and demystify several areas of […]
One of my mentors, Jack Gilmore, CEO of Strategic Events, reminds me to ask this question when planning any event. “so what?” That’s an easy question after you have a brilliant idea or solution, but coming up with the right answer to that question is the key to really successful events. As meeting planners, we […]
The question, “What’s the most outrageous thing a venue has attempted to bill you or a client for?”, provoked hundreds of responses across several LinkedIn groups. Part I told the planner’s perspective. Part II explored the issue from the supplier’s perspective. In this final installment, it’s time to take a look at some ways planners […]
You’ve developed an RFP for your meeting, distributed it, received proposals from interested properties, created a spreadsheet for comparing properties and have narrowed down the list of all the potentials to the properties that look the best on paper. Your next step should be a site inspection of your top properties in order to determine […]
She plans between 45 and 95 meetings a year and loves every minute. This month, I had the pleasure of interviewing Susan M. Fox, CMP, about the value of getting certified, the perks of planning meetings and what she enjoys most about her association with Plan Your Meetings.
What exactly can convention and visitors’ bureaus do for meeting planners? How can they save you time and money? And what is their future role in the events industry? Join our panel of experts as they talk about the old-school and new-school benefits of tapping into this free planning resource. This 40-minute video is part […]
“What’s the most outrageous thing a venue has ever attempted to bill you or a client for?” It seemed like an innocuous enough question when I posted it to about five of the meetings and events-related groups I belong to on LinkedIn. When I subsequently received more than 500 comments — nearly 400 on the […]
During the opening session of the 2010 PCMA Convening Leaders conference, PCMA President and CEO Deborah Sexton asked an interesting question. “Can your family tell us what you do?” she said. The crowd giggled nervously, but the point made was a great one. In 2009, the industry was caught flatfooted by media backlash against meetings, […]
Although the perception of meetings is not as big a concern as it was a few years ago, the intense scrutiny the industry experienced in 2008-09 will continue to influence how meetings and events are designed going forward. Budgets will remain tight, there still will be fewer perks for attendees, and planners will continue to downscale […]